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Event Organizer

4 months ago

Kitchener, Canada City of Kitchener Full time

**Event Organizer**

**Competition Number**

2023-032

**Job Code**

1087

**Posting Date**

July 20, 2023

**Closing Date**

August 4, 2023 at 6:00pm

**Job Status**

Permanent Full-Time

The
- **City of Kitchener** is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.The
- **City of Kitchener** is WHERE you want to work Learn more about the top reasons to join us:
**Why work at the City of Kitchener**

Position Overview:
- This position organizes the planning and delivery of small events and festivals by working with staff and external event organizers; creates site plans, organizes event programming, determines technical support requirements, monitors budgets and ensures event requirements are fulfilled in accordance with regulations. The Event Organizer will establish and maintain relationships with community groups to identify potential events and opportunities for collaboration. This is a critical position in ensuring that events are successful and meet the needs of all stakeholders involved.**Responsibilities**:
- Assist in planning and organizing events, including coordinating with vendors, and overseeing event logistics
- Provide administrative support to Events Section, such as managing schedules, implementing artists’ contractual needs and preparing materials for events.
- Communicate with attendees, vendors, and other stakeholders to ensure that events run smoothly, and all needs are met.
- Assist with event budgets, including tracking expenses, deposit-systems and coordinating with Finance to ensure timely payments to vendors.
- Conduct post-event evaluations to identify areas for improvement and implement changes to enhance future events.
- Work with Events Staff to develop marketing and outreach strategies to promote events and increase attendance.
- Assist and maintain relationships with community groups, and other partners to identify potential event opportunities and strengthen partnerships.
- Provide customer service to all stakeholders involved in events, and ensure that their needs and expectations are met.

**Requirements**:
- 2 year diploma or 2 year specialized post-secondary program
- Must have a minimum of 1 year related experience including administrative experience in event planning and coordination
- Must be willing to work flexible hours including weekends, evenings and specified holidays in accordance with event schedule
- Highly organized and capable of planning and or implementing events details with a high degree of accuracy
- Proven ability to perform in a fast paced and deadline-oriented environment, working well under pressure with the skill and ability to make quick decisions
- Ability to develop and manage program budgets
- Possess effective trouble shooting skills and be able to identify potential risks before and during an event
- Demonstrated ability to participate as an effective team member and be willing to work collaboratively with others
- High level of initiative and strong ability to work independently
- Exceptional interpersonal skills to effectively work with businesses, volunteer groups, event committees and the media
- Excellent computer skills using MS Office; experience with ActiveNet and SAP is an asset

**Weekends, evenings, and specified holidays required**:
**We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at**
**,**
**or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.**
- Please note that as per Human Resources Policy _
- HUM-HIR-_
- 110, "Employment of Relatives of Staff Members and Elected Officials":_
- "The immediate relatives of staff of the Human Resources Division, all Directors,_
- General Managers_
- , or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._
- The immediate relatives of all other Management personnel shall not be employed where such employment would be:_
- 1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications._
- 2. within the same Division in the case of students."_

**Department**

Development Services

**Division**

Economic Development**Union Affiliation**

CUPE 791

**Number of Positions**

1

**Hours of Work**

35 hours per week

**Location**

**Initial Location
- City Hall

**City**

Kitchener

**Compensation**

**Salary Range**

$50,739 - $63,423

**Grade/Band**

5 (under review)