Operations Coordinator

The Prosperity Project (TPP) is a charitable organization with a mission to identify and eliminate the barriers and biases that impede women's success, limiting their—and Canada's—opportunity for increased prosperity. The Operations Coordinator plays a pivotal role in strengthening the Prosperity Project's operational excellence and impact. Reporting to the Director of Operations & Strategic Partnerships, this role ensures that day-to-day administrative, technical, and operational functions are well organized and aligned with the organization's goals. This position is ideal for a detail-oriented, highly organized professional who enjoys creating order, improving systems, and supporting a collaborative team environment. The Coordinator oversees internal processes such as IT administration, onboarding, expense tracking, and document management while playing a key role in planning and executing The Prosperity Project's major events and internal gatherings. The successful candidate will be a proactive problem-solver who takes initiative, communicates clearly, and takes pride in enabling the organization's programs, partnerships, and team to thrive through operational excellence. Position Start date: January 2026 Location: Remote Hours: 32 hours/week (0.8 FTE) Duration: 1-year contract with possibility of renewal Salary and benefits: $42,000-$48,000 per year with employer-paid health and dental benefits, vacation, 12 statutory holidays, sick days, and an entirely virtual work environment. Candidates must be based and eligible to work in Canada. Role Overview Operations: Act as the administrator for various TPP accounts, ensuring necessary updates, managing staff access, and troubleshooting issues to maintain seamless operations and security. Oversee employee technical onboarding and offboarding processes, including email account creation, technical setup, and SharePoint access management. Manage IT equipment procurement and logistics, ensuring new employees receive laptops and that equipment from former employees is refurbished for future use. Support the implementation of various organization-wide processes, such as Salesforce adoption and updates, address changes, and other system improvements to enhance efficiency and effectiveness. Support operational and administrative tasks related to event planning, including the TPP Prosperity Soirée, virtual and in-person events, and internal staff engagement activities. Review staff expense claims, comparing them with proper receipts and preparing approvals for reimbursement. Administration: Provide administrative support to the Executive Director, including calendar management, bookings of team meetings, document tracking and filling, and timely follow-ups on action items. Manage office supplies and equipment purchases. Maintain an organized filing system on relevant TPP platforms such as SharePoint and Salesforce for records, contracts, and contacts. Support the Director of Operations and Strategic Partnerships in the development and management of TPP's partner databases by maintaining up-to-date records. Manage confidential information with discretion and professionalism. Proactively identify and resolve administrative challenges, improving processes where necessary. Ideal Qualifications A combination of education and relevant years of experience demonstrating the needs of the role along with excellent technical, organizational and administrative skills. Experience providing logistical or administrative support for events (virtual and in-person). Experience working with senior-level executives. Strong organizational, time management and problem-solving skills. Ability to handle multiple competing priorities, with a focus on attention to detail. Customer service and interpersonal skills to deal professionally with a diverse range of individuals. Ability to work independently and as part of a team. High degree of initiative, discretion, tact and diplomacy. Ability to work under pressure with multiple deadlines. Organizational skills in planning, project management and task coordination. Resourceful, proactive, and comfortable troubleshooting technical or administrative issues independently. Bilingualism (French/English) strongly preferred. Even if you do not possess all of the ideal qualifications, we encourage you to apply if you are interested in joining the TPP team. Application process To be considered for this role, applications with cover letter and resume must be sent by email to info@canadianprosperityproject.ca before 11:59pm EST December 5, 2025. Please include the subject line Operations Coordinator—Your Last Name. We will NOT review applications received through LinkedIn. The Prosperity Project is deeply committed to diversity, equity, and inclusion. It's what we do. We encourage applicants who identify as belonging to underrepresented groups to apply. We will never disqualify or devalue an application on the basis of race, religion, gender identity, nationality, age, or disability. Please contact us if you require any accommodations during the recruitment process.