Executive Assistant and Board Secretariat

2 weeks ago

Halifax NS, Canada SafeCare BC Full time €70,000 - €80,000

SafeCare BC Health and Safety Association
Employment Type : Full-Time, Permanent
Start Date : As soon as possible

SafeCare BC Health and Safety Association, located at Kingsway, Burnaby, BC, V5H 4M2, is seeking a highly organized and detail-oriented individual to fill the position of Executive Assistant and Board Secretariat.
The successful candidate will be responsible for maintaining confidentiality, coordinating administrative tasks, and ensuring the smooth functioning of board and committee operations.
Canadian Citizens and Permanent Residents are encouraged to apply.

Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination.
• Draft and edit correspondence, reports, presentations, and other documents as needed.
• Support organizational projects, events, and initiatives as assigned.
Serve as the primary point of contact between the CEO and the Board of Directors.
• materials are prepared and distributed in a timely manner.
• Organize the Annual General Mee ng, board and committee strategic planning sessions, and new board and committee member orientation.
• Administrative Expertise
• Manage and organize office operations to ensure efficiency.
• Maintain filing systems and databases.
Provide technical support for virtual meetings and ensure technology is optimized for efficient
Demonstrate a solid understanding of non-profit bylaws and governance structures, including the BC Societies Act.
• Assist in the preparation and distribution of board materials related to governance and compliance.
• Monitor and ensure adherence to governance policies, bylaws, terms of reference, and board procedures.
Diploma or degree in business administration, governance, or related field, or an equivalent combination of education and experience showcasing your solid foundation in process management.
• Minimum 2 years' experience as an Executive Assistant, Board of Directors support role or in a similar administrative role.
• Proven project and change management experience, with a track record of driving successful process enhancements.
• Previous experience in a non-profit organization is an asset.
• Proficiency in IT tools, including Microsoft Office Suite and virtual communication platforms.
• Strong verbal and written communication skills in English, with a proven ability to build rapport and maintain effective interpersonal relationships.
• Competitive salary ($70,000 - $80,000 / year) based on experience.
• Health benefit plan with tele-health, and RRSP-matching.
• We respect, encourage, and value diverse voices, because we believe that innovation and creativity are driven by inclusiveness and cultivated by diverse backgrounds, ideas, and experiences. We are an industry funded, non-profit association working to ensure injury free, safe working conditions for continuing care workers in BC. We strive to be the industry leader in advancing injury prevention and safety training for long-term care and home care and support workers. The Provincial Health Officer requires that anyone working in or regularly entering a healthcare or long term care facility in British Columbia provide their COVID-19 vaccination status. Vaccination with a COVID-19 vaccination series approved by Health Canada is a condition of employment at SafeCare BC.
Please submit your resume and cover letter as soon as possible. No phone inquiries, please.

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