Administrative Assistant
2 weeks ago
Position: Administrative Assistant Location: Downtown Toronto – Hybrid Salary: $55,000 - $65,000 Job Type: 16-month contract with strong potential to go permanent Our client, a highly respected global organization within the investment and financial services sector, is seeking a professional and proactive Administrative Assistant to support their President & CEO's Office. This is an exceptional opportunity for a detail-oriented administrative professional who thrives in a fast-paced, high-visibility environment and enjoys working alongside senior leaders. About the Role: In this role, you will partner closely with the Executive Assistant to provide top-tier administrative support. You will manage complex calendars, coordinate global travel, prepare meeting materials, track action items, oversee expenses, support events, and handle sensitive information with complete discretion. This position offers exposure to an elite leadership team and the chance to contribute to large-scale organizational initiatives. What You Will Do: - Provide exceptional administrative support to senior executives, anticipating needs and ensuring seamless operations. - Manage complex and shifting calendars, meetings, appointments, and global travel logistics. - Prepare documentation, track follow-ups, and help the CEO stay fully prepared for internal and external engagements. - Handle highly confidential information with professionalism and discretion. - Support event coordination, presentations, correspondence, expenses, and compliance tasks. - Build strong relationships with internal and external stakeholders, including global partners, assistants, and vendors. - Contribute to improving administrative processes and supporting broader team priorities. What We're Looking For: - 2–3 years of experience providing administrative support in a fast-paced, corporate, or high-visibility environment. - Strong initiative with the ability to prioritize competing demands and manage shifting deadlines. - Exceptional communication skills—professional, polished, and confident. - Experience managing complex calendars, travel, and expenses. - Highly organized with strong attention to detail and accuracy - Proficient with Microsoft Office Suite (Word, Excel, PowerPoint). - Experience in investment banking, consulting, or financial services is considered an asset. - Post-secondary education required. Why Apply? This role provides exposure to a globally recognized organization, an inspiring leadership team, and an opportunity to contribute meaningfully to high-impact initiatives. It's ideal for someone who is proactive, adaptable, and committed to delivering excellence at the executive level. If you're looking to elevate your administrative career within a prestigious and dynamic environment, we'd love to hear from you. Please email your resume to Angelica at angelica.stewart@quantum.ca with the subject Administrative Assistant (16 month contract), and/or apply directly. REFER AND EARN A $50 GIFT CARD For more details, click here.
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Administrative Assistant
1 week ago
Toronto, ON, Canada Watson Realty Corp. Full timeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and...
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Administrative Assistant
1 week ago
Toronto, On, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
1 week ago
Toronto, ON, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
1 week ago
Toronto, ON, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
6 days ago
Toronto, ON, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
5 days ago
Toronto, On, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Location: On-site 3 days a week in the Toronto Office Contract on T4 Duration: 18 months Roles and Responsibilities Manage calendars, schedule meetings, and coordinate appointments for executives and team members. Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word,...
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Administrative Assistant
4 days ago
Toronto, ON, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Location: On-site 3 days a week in the Toronto Office Contract on T4 Duration: 18 months Roles and Responsibilities Manage calendars, schedule meetings, and coordinate appointments for executives and team members. Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
