Office Manager

4 weeks ago

Mississauga ON, Canada Hays Full time

Role: Office Manager/ Receptionist Location: Mississauga (5 Days In-Office) Length: 12 Month Contract (Potential for Extension) Rate: TBC Job Summary: Hays has partnered with a leading global logistics company based in Mississauga, ON. We are seeking a highly organized and detail-oriented Office Manager/ Receptionist to support our clients operations team. This candidate will be required to work in-office 5 days per week . Key Responsibilities Answer and redirect calls professionally; escalate media or high-profile inquiries Transfer irate callers to escalation desk; support resolution process Admit couriers and visitors; direct them to appropriate staff Manage package deliveries and mailroom support Coordinate with vendors; restock office and kitchen supplies Maintain clean and organized office environment Handle office space and amenity requests; liaise with property management Administer space reservation system Submit and track maintenance and cleaning work orders Manage building access cards and departmental tracking Monitor office cleanliness and condition Support fire drills and emergency evacuations; participate in safety committee Schedule reception coverage and train backup assistants Who You Are Experienced: Minimum 2 years in an office support or administrative role. Professional and Outgoing: You bring energy, polish, and a people-first attitude to every interaction. Communicative: Exceptional written and verbal communication skills; comfortable sending out communications to HQ staff and stakeholders. Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Stakeholder-Focused: Able to work effectively with internal teams and external partners. Organized and Observant: You keep your finger on the pulse of office activity and anticipate needs before they arise.

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