Administrative Assistant
6 days ago
Responsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned tasks Assist in preparing and submitting expense reports for the CFO and Finance Operations team Provide ad hoc support to the team such as editing, proof reading, data entry/retrieval, etc. Assist the A/P process with vendor/wire verification and occasionally provide backup coverage Leverage technical capabilities to provide comprehensive support for ad hoc projects such as research, benchmarking and automation initiatives Assist in the preparation and assembly of presentations Coordinate and facilitate workshops and team-building events Assist with finance training workshops and other admin onboarding CRM database entry and maintenance, general filing, mail sorting, photocopying Provide general office support and coverage duties as required Occasional overtime may be required to support and ensure timely completion of priorities Qualifications Minimum of 2-3 years of related administrative support experience; financial services or accounting knowledge considered an asset Post-secondary education in Office Administration or Business Administration considered an asset Ability to be involved in sensitive and confidential matters related to daily operations High degree of proficiency with computer software tools including Microsoft Office (Word, Excel, PowerPoint, Outlook, Visio) Familiarity with ERP systems and AI is considered beneficial and a willingness to quickly adapt to new applications and processes Ability to work under tight deadlines, well-organized with attention to detail and an ability to deal with multiple priorities Strong self-starter with good organizational and time-management skills Demonstrates outstanding teamwork and possesses exceptional communication skills, consistently fostering a collaborative and positive workplace atmosphere
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Administrative Assistant
1 week ago
Toronto, ON, Canada Watson Realty Corp. Full timeWe are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and...
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Administrative Assistant
7 days ago
Toronto, ON, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
1 week ago
Toronto, On, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
1 week ago
Toronto, ON, Canada Peak Associates Limited Full timeResponsibilities Provide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as needed Manage travel vendor relationship and serve as the principal point of contact for all administrative team support needs Coordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned...
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Administrative Assistant
4 days ago
Toronto, On, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Location: On-site 3 days a week in the Toronto Office Contract on T4 Duration: 18 months Roles and Responsibilities Manage calendars, schedule meetings, and coordinate appointments for executives and team members. Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word,...
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Administrative Assistant
3 days ago
Toronto, ON, Canada IFG - International Financial Group Full timeJob Title: Administrative Assistant Location: On-site 3 days a week in the Toronto Office Contract on T4 Duration: 18 months Roles and Responsibilities Manage calendars, schedule meetings, and coordinate appointments for executives and team members. Prepare and organize reports, presentations, and documentation using Microsoft Office tools (Excel, Word,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
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Bilingual Administrative Assistant
3 weeks ago
Toronto, ON, Canada Hays Full timeWelcome to Hays! At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support,...
