Payroll Specialist for a 1-year contract

Why Fred Victor? For 130 years, Fred Victor has been a leader in helping people rebuild their lives in Toronto. Our mission is to improve the health, income and housing stability of people experiencing poverty and homelessness. We are committed to ending homelessness, one person at a time. As a Payroll Specialist, you will be teaming with another Payroll Specialist in processing the payroll, updating all changes in payroll, highlighting any key issues in payroll and other aspects of Payroll related accounting with due diligence. Does this sound like work you want to be a part of? We offer a collaborative and supportive environment, an opportunity to join a diverse team of caring professionals and a chance to make a difference. With over 75 programs and more than 25 sites, there are lots of opportunities to grow your career with us. Many members of the management team started in relief and front-line roles. What You Will Do: Lead the bi-weekly payroll to ensure it is processed in a timely and accurate manner using ADP (Workforce Now) Process all transactions such as Garnishment, benefits enrollment in ADP payroll adjustments, deductions. Process all new hires, termination, change request, benefit changes in ADP (WFN) based on HR request Filing & maintenance of employee’s payroll file with updated records for statutory requirements & audit Preparation of monthly payroll remittances such WSIB & familiar with EHT (Employer Health Tax) calculation Highlight any key issues related to Payroll and follow up with ADP, if required Processing of Records of employment (ROE) & providing T2200 and T4 to employees after year-end Posting of Journal Entries in Accounting System on bi-weekly basis Process the payments for Benefits providers on timely basis and monitor the payment schedules Knowledge of Statutory Holidays calculation and validate in ADP, if required. Communicate & coordinate with HR & other program managers to update the employee’s record in payroll system and to ensure the integrity of the payroll data including all changes related to new hires, terminations and change requests for cost center and other changes. To develop and distribute management information using the data analysis modules from ADP To assist Director, Finance & Technology in other ad-hoc or special assignments given on periodic basis Ensures overall good business practices with employees, including promoting a Fred Victor culture of excellence. Maintains excellent relationships with all levels of management, and staff What You Bring to the Team: 3 years of hands-on experience in full-cycle payroll processing including time and attendance tracking Canadian Payroll Association - PCP designation completed or in progress. Experience with ADP (Workforce Now) or similar systems and familiarity with HR policies & Collective agreement related to Payroll Experience with Accounting System Preferably Sage/Accpac Experience in not-for-profit considered an asset Customer service oriented and ability to work within a team environment and independently Proactive, detailed oriented and committed with good analytical skills Strong written and oral communication skills Highly developed ability to plan and prioritize work and to adapt to a changing environment Intermediate to Advanced knowledge of Microsoft Excel Good knowledge of Word, Outlook, Windows Proven initiative, judgment, decision-making, problem-solving, and strong analysis capabilities Detailed and highly accurate work in a high-volume setting Ability to handle sensitive and confidential information in a discreet and professional manner Willingness to accommodate a flexible work schedule as some evening and weekend work may be required of all levels of staff, funders, partner agencies, and other stakeholders Work Environment: The work involves interacting with a wide range of people and involves regular stress and handling multiple demands effectively. The workstation is in the administration office. The work requires the employee to sit for many consecutive hours at a computer station. Works regularly scheduled shifts. Willingness to accommodate a flexible work schedule as some evening and weekend work may be required. Compensation and Benefits Fred Victor offers a competitive salary 7% vacation pay Generous paid sick leave and float day (for contracts greater than 6 months duration) A comprehensive Dental and Extended Health group benefits package (for contracts greater than 6 months) includes individual and family coverage, including prescriptions, hospital accommodation, hearing care, paramedical practitioners and a wide variety of dental care. Additional insurance includes vision care and travel for emergency medical services. Access to employee and family assistance plan