Project Specialist

About UsThe Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older. We operate the sole legal online store for recreational cannabis in Ontario and are the provincial wholesaler of cannabis for private retail stores.Working at the OCS is a unique opportunity to be part of an agile start-up in a ground-breaking new industry. We’re a diverse team passionate about delivering a great customer experience, working together with mutual respect and building value out of our differences. We’re an inclusive organization that understands that delivering great results comes out of ensuring every voice is heard.About the RoleWe’re looking for a Project Specialist to support the delivery of creative and digital initiatives across the Ontario Cannabis Store (OCS).In this role, you’ll collaborate with internal stakeholders and partner closely with the content, marketing, and digital teams to bring requested projects and creative elements to life.With the support of these cross-functional teams, you’ll be responsible for managing the flow of internal creative and digital requests from development through review and final approval, ensuring timely and efficient execution. You’ll build detailed workback schedules, coordinate with external vendors when needed, and ensure alignment with internal stakeholders on all assets. Your strong project coordination skills will help keep everything on track, with consistent updates provided to internal clients throughout each project lifecycle.About Your DayEstablish and manage all workflows related to creative deliverables for B2B and B2C channels, inclusive of web pages, blog posts, email campaigns, social media platforms, printed, trade materials and any other requests from the businessSupport Content Manager and copywriters to ensure text is delivered on timeAccept ad hoc creative service requests and lead requirements gathering and stakeholder consultation prior to assigning appropriate resourcesDevelop creative briefs and assign work to external third-party vendor pools for photo, video, design and content services to ensure creative is achievable, on brief and on brandEstablish and oversee production schedules for all creative and digital projects, including consolidating feedback from key stakeholders and circulating work for review and approvalsEnsure resources and workflows are followed and optimized within the department to produce accurate work efficientlyKeep all internal stakeholders and vendors up to date on key timelines for all projectsCommunicate to establish and manage project expectations across team members, stakeholders and external third-party vendorsSupport vendor procurement and establishing vendor scorecards and quarterly performance analysis, as well as daily vendor managementSupport resource planning, tracking status and reporting on final KPIs and outcomesMonthly budget tracking, management and reconciliationAbout YouCompletion of post-secondary education in business or communications (or related field of study), or equivalent combination of education and experience2+ years working in project management role (preferably in a creative agency or studio)Project Management Certificate (PMP preferred)Knowledge and experience with accessibility compliance as per the AODAExperience with Shopify is an assetFluency in French is an assetExperience with pre-press and print specifications is preferredAbout the JobThis position currently offers a hybrid work schedule. The current in office requirement is a minimum of 3 days/week (may be more depending on business needs). The OCS office is located near York Mills and Yonge Street. However, OCS reserves the right to change this policy and its office location at any time.City: Toronto, ONEmployment Type: Permanent, Full-Time (Bargaining Unit Role; Represented by OPSEU)Required Travel: Rare, usually within the GTAApplication Deadline: June 27, 2025 at 11:59PM ESTCompensationThe target hiring range for this position is $73,113- $80,000. This is a pay grade 7 BU role, with a salary range of$73,113-$89,361.Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.We are committed to providing an accessible, equitable and inclusive candidate and employee experience. We provide reasonable accommodation throughout the recruitment process and in employment. If you require an accommodation please let us know, we will work with you to meet your needs. #J-18808-Ljbffr