Administrative Assistant
2 weeks ago
Administrative Assistant – Onsite (Secret Clearance Required) Job title: Administrative Assistant (Intermediate) Industry: Public sector Contract type: Full-Time Contract, Core Business Hours Compensation: Competitive (depending on skills and experience) Estimated Start date: January 6th, 2026 Contract Duration: 11 months to start with, with the potential of extension Stafingo is seeking an experienced Administrative Assistant (Intermediate) to support governance, coordination, and administrative functions for one of our dedicated public sector clients in Ottawa. The ideal candidate will be detail‑oriented, organized, and capable of managing sensitive information in a secure environment. Key Responsibilities Coordinate meeting logistics, schedules, agendas, and notifications. Retrieve and organize previous records for analysts. Collect, compile, and consolidate analysis from stakeholders. Assist in preparing briefing materials and presentation decks. Collect, distribute, and archive records of decisions and meeting readouts. Track and report on action items and governance tasks. Provide secretarial support for governance committees. Book meeting spaces (online or onsite), manage invitations, and ensure all briefing materials are collected. Take detailed meeting minutes and draft records of decision/discussion. Requirements Secret clearance (mandatory) Experience in records management, administrative support, or governance coordination Strong attention to detail, organization, and time management Ability to work onsite during core hours Professional communication skills Interested: Please apply to the job posting directly or submit your resume to harpreet@stafingo.com for immediate consideration by November 27th, 2025. #J-18808-Ljbffr
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Administrative Assistant
1 week ago
Ottawa, Ontario, Canada Urbandale Corporation Full time $40,000 - $60,000 per yearCompany DescriptionUrbandale Corporation has been active in the Real Estate Market in Ottawa for over 65 years. Our diverse portfolio includes residential rental communities, commercial plazas, office buildings, and land development. As a major land developer, home builder, and owner/builder of rental communities and commercial properties, our company has...
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Administrative Assistant
4 weeks ago
Ottawa, Canada Services de Gestion Quantum Ltée Full timePosition : Bilingual Administrative Assistant Location : Ottawa (onsite) As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office. Your responsibilities will include providing administrative support, managing correspondence, organizing meetings, and ensuring the smooth flow of office activities. What you...
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Administrative Assistant
3 weeks ago
Ottawa, Canada Services de Gestion Quantum Ltée Full timePosition: Bilingual Administrative Assistant Location: Ottawa (onsite) As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office. Your responsibilities will include providing administrative support, managing correspondence, organizing meetings, and ensuring the smooth flow of office activities. What you will...
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Administrative Assistant
1 week ago
Ottawa, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
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Administrative Assistant
5 days ago
Ottawa, Canada Horizons Behaviour Consulting Full timeAdministrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...
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Administrative Assistant
2 weeks ago
Ottawa, Canada Mchigeeng Full timeDepartment: Capital Project & Public WorksClassification/Level: (CS-3) 53,591.20-65,499.20Employment Status: Regular Full-Time (37.5 hrs per wk) Reporting Relationship The Administrative Assistant will report directly to the Capital Project & Public Works Department Manager. Position Summary The Administrative Assistant will work under the supervision of the...
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Administrative Assistant
2 weeks ago
Ottawa, Canada Mchigeeng Full timeDepartment: Capital Project & Public WorksClassification/Level: (CS-3) 53,591.20-65,499.20Employment Status: Regular Full-Time (37.5 hrs per wk) Reporting Relationship The Administrative Assistant will report directly to the Capital Project & Public Works Department Manager. Position Summary The Administrative Assistant will work under the supervision of the...
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Administrative Assistant
2 weeks ago
Ottawa, Canada Pinchin Ltd. Full time**Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...
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Administrative Assistant
3 days ago
Ottawa, Canada Branton Construction Group Full time**About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...
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Administrative Assistant
1 day ago
Ottawa, Canada Irpinia Kitchens Ottawa Full timeIrpinia Kitchens Ottawa is a fast-growing company and we are seeking a strong Administrative Assistant to join and support our team!. **Responsibilities**: Preparing and administering customer proposals & contracts. Preparing purchase orders and invoices. Assisting our Designer with documentation for our customers. Answering and routing calls to the...