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Site Administrator

4 months ago

Oshawa, Canada The Minto Group Full time

Site Administrator 

Oshawa, Ontario

Build your future at Minto 

Since 1955, we’ve been proudly building better places for people to live, work, and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership. We recognize this continues with great employees, like you, and would love for you to join us on our mission. At Minto, we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.

Your offer will include:

  • Competitive salary
  • Annual bonus + benefits effective 1st day + RRSP matching plan + 3 weeks’ vacation
  • Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
  • Tuition reimbursement plans and professional development courses
  • Employee recognition platform – Be rewarded by your colleagues for your contributions
  • Flexible summer hours
  • Many exciting career opportunities

In this role, you will:

  • Answers phones and responds to requests from the trades, homeowners, supervisors, and head office;
  • Organizes and manages internal mail, faxes, and courier packages;
  • Coordinates and distributes up-to-date home plans/ drawings to the trades and supervisors;
  • Tracks, controls, and organizes documents in various systems;
  • Performs Health and Safety on-site orientation for trades;
  • Conducts monthly Health and Safety meetings with the trades and supervisors and distributes documentation (i.e. agenda, minutes,) when required;
  • Creates and maintains the Health and Safety Information Board with updates, new policies, reminders, minutes, etc (i.e. heat alert advisories);
  • Coordinates Inspection packages for City Inspectors (i.e. excavation, framing, and grading);
  • Coordinates City inspections daily to ensure all inspections are performed;
  • Communicate with City services to locate wires and cables before digging;
  • Maintains records related to Ministry of Labour-mandated site visits including documentation to be posted and filed;
  • Participates in Production meetings with Minto staff, records and distributes minutes;
  • Orders and keeps track of office supplies for the site office;
  • Reviews lot sightings for accuracy and ensures it complies with sales, décor, grading, construction, etc.;
  • Maintains and updates all hard copy and electronic files related to specific site lots including design upgrades, site plans, etc.;
  • Installs and maintains all lot signage and advertising;
  • Ensures all Minto staff and trades partners abide by Ministry of Ontario Labour regulations and Minto’s Health & Safety Policies;
  • Other duties within the scope, spirit, and purpose of the job, as requested by management.

We would like you to have:

Education: A High School Diploma is required. A College diploma (office administration or related course) is an asset.

Experience: A minimum of two to four (2-4) years of relevant office experience. Construction experience would be an asset.

Specialized Skills, Knowledge and Abilities:

  • Computer skills (Word, Excel), Outlook, Teams 
  • Knowledge of the construction site and processes is an asset
  • Communication skills (listening, verbal and written)

Our future is better together. Apply now and join us 

Minto is an equal-opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs. 

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