CMMS Coordinator

Company Overview One of Canada’s Best Diversity Employers and Greater Toronto’s Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best‑in‑class health care delivery and challenging hands‑on opportunities to stay at the top of your game. Job Description Reporting to the Manager, Engineering and Plant Operations, the Computerized Maintenance Management System (CMMS) Coordinator is responsible for maintaining an inventory of equipment and applicable job plans, as well as the scheduling of corrective and preventative maintenance and the tracking of completed work orders. This role is also responsible for coordinating operational projects for the Etobicoke General Hospital building infrastructure and grounds. Accountabilities Develop and maintain the computerized maintenance management system software and act as the “super user” to the organization. Maintain a level of expertise in the purchasing and maintenance requirements of building service equipment. Work with skilled trades to schedule work orders and distribute workload. Assist with procurement of materials and services required to efficiently complete work. Lead staff training related to CMMS and other related software; identify educational needs and develop training and support sessions for staff as required. Balance workflow to individual trades based on availability and skill levels. Coordinate and ensure scheduling of Preventive Maintenance work following industry standards, best practice and legislated requirements. Capable of developing an asset‑tagged database for all infrastructure plant and equipment. Maintain a demand work order database. Compile special and regular reports for ongoing trending and analysis. Establish and maintain a complex filing system for equipment data, purchase requisitions, bid specifications, and work order forms. Ensure up‑to‑date maintenance of documents, files and databases for historical reference, insurance and other purposes. Qualifications Completion of a community college diploma or equivalent experience. Minimum of three years of relevant experience. Health care setting experience preferred. Advanced computer and/or database training in CMMS systems. Knowledge and experience in large building systems and equipment preferred. Experience with Microsoft Project, PowerPoint, AutoCAD, Outlook and Excel. Advanced computer skills and understanding of database management. Report preparation, presentation capabilities. Excellent phone, written and oral presentation skills. Ability to manage numerous complex tasks, prioritize and meet unpredictable deadlines. Ability to work independently and with little supervision. Additional Information Hours: Currently Days, 8‑hour shifts, Monday to Friday (subject to change in accordance with operational requirements). Salary: Minimum $79,521.00; Maximum $99,391.50. Internal application deadline: December 10, 2025. Seniority Level Mid‑Senior level. Employment Type Full‑time. Job Function Administrative. Industry Hospitals and Health Care. Equal Opportunity Employment Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca. While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose. #J-18808-Ljbffr