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Administrative Assistant

3 months ago

ontario, Canada Mamann Sandaluk LLP Full time

Mamann Sandaluk LLP is a full-service immigration law firm in downtown Toronto. We are currently seeking an Administrative Assistant to join our team to assist the senior partner.


Job Type: Full-time, Permanent, On-Site


Salary: Commensurate with experience, generous benefits package


To qualify for this role, you must have:

  • Outstanding organizational and time management skills
  • Bachelor's degree in a relevant field or equivalent experience
  • Previous experience in a similar assistant role or executive support position is preferred
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively
  • Excellent written and verbal communication skills
  • Proficiency in office productivity software (e.g., Microsoft Office Suite) and other relevant tools
  • Discretion and ability to handle sensitive and confidential information with integrity
  • Proactive and self-motivated attitude with a strong sense of initiative
  • Ability to work well under pressure and adapt to changing priorities
  • Strong attention to detail and accuracy


Main responsibilities include:

  • Manage the senior partner's calendar, schedule appointments, meetings, and conferences, ensuring optimal time management
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Prepare and organize documents, presentations, reports, and other materials as requested by the senior partner
  • Handle correspondence, emails, and phone calls, responding on behalf of the senior partner when necessary
  • Maintain and update relevant databases, contact lists, and filing systems
  • Liaise with staff and clients to coordinate meetings and ensure smooth communication
  • Research various topics
  • Handle confidential information with utmost discretion and professionalism
  • Assist in managing and coordinating projects
  • Perform various tasks and assignments to support the senior partner's professional responsibilities
  • Handle personal tasks or errands on behalf of the senior partner when required


What working with Mamann Sandaluk LLP offers:

  • A variety of competitive compensation packages where your compensation will match your work/life balance.
  • Our firm’s benefits package includes comprehensive medical, prescription drug and dental coverage.
  • Learning opportunities to develop new skills and to advance your career.
  • The freedom and flexibility to handle your role in a way that is right for you