Payroll Manager

Join Our Family of Brands – Northern Reflections, Ricki’s, Cleo and Toys R Us.At Northern Reflections, Ricki’s, and Cleo, we unite to inspire and empower women through fashion that fits their lives. With a proud Canadian retail legacy, we combine decades of expertise, a passionate team, and a commitment to exceptional style, quality, and service.As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.We are a multi‑brand, multi‑site organization operating across Canada. Our portfolio requires a highly skilled, detail‑oriented, hands‑on Payroll Manager to oversee payroll and related accounting functions nationwide. This role blends payroll expertise with strong financial and analytical acumen, ensuring accuracy, compliance, and alignment with organizational goals.ResponsibilitiesManage and perform all aspects of payroll, including day‑to‑day operations, process and workflow standardization, project management, payroll tax and accounting, and internal/external audits.Lead payroll related accounting procedures, including GL payroll account reconciliations and journal entries for actual payroll processed and accruals on a monthly basis.Prepare and process all payroll activities for all team members across Canada (hourly and salaried) on a biweekly basis using ADP WFN and Dayforce HCM.Ensure payroll accounting procedures are accurate, complete, and meet the requirements of internal and external auditors.Prepare monthly reconciliation and annual remittance filings for all government agencies, including CRA, Revenue Quebec, Health & Levy Taxes, and all provincial WCB source deductions.Compile year‑end processing and reporting for T4, T4A, Relevé 1, T2200s, taxable benefits, garnishee, EHT, WSIB, CSST, and submit all annual returns by required deadlines.Ensure all legislative requirements regarding tax withholding, remitting tax payments, wage garnishments, and income reporting are met on‑going and at year‑end.Perform audits on data and system maintenance in Dayforce HCM and ADP WFN, including new hire, direct deposit, benefits, garnishments, tax forms, and terminations.Identify process improvement opportunities and lead the implementation of new payroll processes and systems.Lead the payroll team by providing coaching and guidance in payroll processes and compliance.Provide support to all areas of the business (stores, corporate offices, and distribution centre) for any payroll related questions/inquiries or provincial payroll legislation.Assist with implementation and testing of custom applications, internal interfaces, and upgrades to ADP WFN and Dayforce HCM.Ensure all federal and provincial legislative updates are reflected in ADP WFN and Dayforce HCM.Maintain confidential information by legal or ethical standards and a high level of professionalism to ensure privacy of employee records.Act as a liaison with all government agencies and assist with internal/external audits, including CRA and WCB/WSIB.Qualifications5+ years of management and Canadian payroll experience, with in‑depth knowledge of federal and provincial payroll legislation.Strong accounting background with experience in payroll reconciliations, journal entries, financial reporting, accounting principles, and general ledgers.Payroll Compliance Practitioner (PCP) or Certified Payroll Leadership Professional (PLP) designation is an asset.Extensive and thorough working knowledge of Dayforce HCM and ADP WFN is required.Experience with Oracle Financial system.Strong experience with MS Office Suite – Outlook, Word, and Excel.Superior communication skills, both written and oral.Proven interpersonal, organizational, mathematical, and analytical skills, with a strong attention to detail.Detail‑oriented, analytical, flexible, and able to adjust to changing work demands and deadlines.Seniority LevelMid‑Senior level #J-18808-Ljbffr