Administrator, Maintenance

2 weeks ago

Calgary, Canada Skyservice Full time

SUMMARY OF RESPONSIBILITIES :Assist Maintenance leaders (. Supervisor, Coordinator, Planner, QA) with administrativefunctions as assigned;Provide clerical support : coordinate meetings, take minutes, travel arrangements, prepare documents, daily / weekly / monthly reports, verify expense reports, process agencies invoices, maintain employee database information, etc.;Responsible for organizing and safe keeping of all aircraft technical records;Audit and scan completed work packages and report any error / omissions to the attention of the work package leader for correction;Update the completed maintenance work packages in our digital maintenance tracking program and transcribe the work into their respective aircraft technical logs; engine, APU, modification / repair logbooks, and component records;Provide clarifications on queries related to technical records;Administer and maintain technical records and archives as per regulatory requirements;Print Work Packs for Heavy Maintenance as required;Ensure on-time delivery of work packs to production;Support data entry of production paperwork;Submit appropriate onboarding documentation for new employees and contractors - including submission of change requests to IT and Skytrack setup (new users, change of department, change of skills, ;Order office supplies and uniforms;Update and maintain department employee files;Coordinate in-house or out-of-base training when necessary . travel arrangements, bookings, preparing packages and training contracts etc.;Act as a backup for the SMS / Training / H&S group;Complete employee schedule;Receive, review and approve timesheets and send them to the payroll department;Enter employee labor when needed and verify contractors’ hours;Monitor crew schedule and labor verification in SkyTrack and ensure it’s accuracy;Review employee time on the supervisor work screen in Skytrack on a daily / weekly basis;Ensure regular updates are made to the Skytrack Shift Master data tables;Other related duties, as assigned.QUALIFICATIONS AND SKILLS REQUIRED :Post-secondary education in a related field;A minimum of three (3) years of administrative experience in a computerized environment;Experience in technical records with solid general aviation knowledge is an asset;Experience with CAMP and Quantum Component Control is an asset;Keen awareness of how maintenance requirements can impact customers and aircraft airworthiness;Proficient in the use of Microsoft Office Products (Word and Excel);Strong communication skills and flexibility;Very detailed oriented, innovative with a focus on process improvement;Ability to work under pressure and possess excellent organizational skills;Ability to review own work for accuracy and thoroughness;Ability to multitask and work in a fast paced environment;Aviation background in billing, manufacturing and / or any other related environment experience, is considered Responan asset.Benefits :Our perks and benefits include but are not limited to :Competitive wagesCompetitive group health benefits coverage for you and your eligible dependents, including health, vision and dental plansEmployee assistant programGroup retirement savings plan with company matching contributionRelocation allowancePaid time off including sick days and personal daysEmployee Referral ProgramContinuing Education ProgramService Awards #J-18808-Ljbffr

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