Proposal Coordinator

Proposal Coordinator Michels Canada – Nisku, Alberta Company Overview Michels Canada is a nationally recognized general contractor in energy, infrastructure, and power construction. Position Summary The Proposal Coordinator provides essential support to the estimating and operations teams by assisting with proposal development, contract documentation, and project startup activities. Responsibilities Assist in assembling and formatting proposal documents including RFP responses, RFQs, and bid packages. Support the creation and updating of resumes, organizational charts, and project profiles for submission. Coordinate with internal teams to collect required content, schedules, and pricing inputs. Maintain and organize proposal templates, boilerplate content, and submission archives. Track proposal timelines and support submission logistics. Organize and maintain contract documentation including scopes of work, schedules, and terms. Support contract execution workflows and ensure proper filing and version control. Assist with tracking contract milestones and deliverables. Help prepare project startup documentation such as deliverables matrices, contact lists, and onboarding materials. Support the setup of project folders, document control systems, and communication protocols. Assist with the transition of documentation from Pre‑Construction to Construction teams. Source and compile pricing from subcontractors, suppliers, and consultants for proposals and planning. Maintain records of vendor communications and pricing history. Support the development of vendor comparison summaries and bid tabulations. Schedule meetings, coordinate calendars, and prepare meeting materials for proposal and project teams. Assist with formatting, proofreading, and ensuring compliance with submission requirements. Support internal reporting and documentation tracking. Requirements Diploma or certificate in Business Administration, Construction Management, or a related field. 2+ years of experience in a coordination or administrative role within construction, engineering, or related industries. Strong organizational skills and attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems. Effective written and verbal communication skills. Familiarity with construction terminology and project lifecycles. Experience with proposal coordination or document control platforms (e.g., Procore, SharePoint). Basic graphic/layout skills (e.g., Canva, InDesign) for formatting proposals and charts. Benefits We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. EEO Statement It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruitment process, please contact careers@michelscanada.com. We do not require payment from anyone seeking employment at any time during the recruitment and/or selection process. All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name: @michelscanada.com or @michels.us. Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team. We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms. Please remain aware of this matter, report any suspicious outreach to local authorities, and email any concerns to hrcompliance@michelscanada.com. Resumes sent to this email will not be considered; please apply directly to our current career opportunities at https://www.michelscanada.com/jobs/apply. AA/EOE/M/W/Vet/Disability https://www.michels.us/website-user-privacy-policy/ #J-18808-Ljbffr