Current jobs related to Senior Administrative Assistant - Etobicoke ON - The Fine Wine Reserve
-
Administrative Assistant
4 months ago
Etobicoke, Canada Humber Full time**Administrative Assistant - VP Academic - PT Admin** - (26444) **Find Your Spot at Humber** - At Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader...
-
Pharmacy Assistant
3 months ago
Etobicoke, Canada Liberty Senior Care Pharmacy Full timeLiberty Senior Care Pharmacy is an independent pharmacy that aims to serve the GTA region with all their pharmacy needs. We are looking for a motivated individual to join us in making a difference in patient care! The Pharmacy Assistant plays a pivotal role in ensuring exceptional patient care and customer service by working collaboratively with internal...
-
Senior Administrative Assistant
2 weeks ago
Oakville, ON, Canada Kelly Services (Canada), Ltd. Full timeKelly’s customer, located in Oakville, ON, are looking for a driven and highly motivated part-time Senior Administrative Assistant who can work 30 hours per week supporting the General Manager. The Senior Administrative Assistant will play an essential role in supporting the executive and her team within the organization. The individual will have a...
-
Senior Administrative Assistant
1 month ago
Toronto, ON, Canada Canadian Institute for Health Information (CIHI) Full timeApproximately 8 months contract to start with Job Summary Using a high level of initiative and judgement and working with minimal supervision, the Senior Administrative Assistant provides advanced administrative support to the CIO. They will also provide administrative support to ITS Directors as required. Duties and Responsibilities Provides calendar...
-
Senior Administrative Assistant
1 month ago
Toronto, ON, Canada Canadian Institute for Health Information (CIHI) Full timeApproximately 8 months contract to start with Job Summary Using a high level of initiative and judgement and working with minimal supervision, the Senior Administrative Assistant provides advanced administrative support to the CIO. They will also provide administrative support to ITS Directors as required. Duties and Responsibilities Provides calendar...
-
Administrative Assistant
4 months ago
Etobicoke, Canada William Osler Health System Full timeCompany Description One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...
-
Executive Assistant to a Senior Executive
5 days ago
Etobicoke, Ontario, Canada Dean Group Full timeDean Group is seeking a highly skilled and experienced Executive Assistant to support a senior executive in their charitable endeavors. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently in a fast-paced environment.Responsibilities:* Coordinate travel arrangements,...
-
Executive Assistant to a Senior Executive
5 days ago
Etobicoke, Ontario, Canada Dean Group Full timeDean Group is seeking a highly skilled and experienced Executive Assistant to support a senior executive in their charitable endeavors. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently in a fast-paced environment.Responsibilities:* Coordinate travel arrangements,...
-
Executive Assistant to a Senior Executive
3 days ago
Etobicoke, Ontario, Canada Dean Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to support a senior executive in our organization. The successful candidate will provide exceptional administrative support, ensuring the executive's schedule, correspondence, and travel arrangements are well-coordinated and executed.Key ResponsibilitiesOrganize and attend...
-
Executive Assistant to a Senior Executive
4 days ago
Etobicoke, Ontario, Canada Dean Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to support a senior executive in our organization. The successful candidate will provide exceptional administrative support, ensuring the executive's schedule, correspondence, and travel arrangements are well-coordinated and executed.Key ResponsibilitiesOrganize and attend...
-
Administrative Assistant
3 months ago
Etobicoke, Canada Humber Full time**Administrative Assistant - ITS - NFT Admin** - (26895) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in...
-
Senior Executive Administrative Assistant
1 month ago
North York, ON, Canada Summit Search Group Full timeWe have a wonderful opportunity for an Executive Assistant with a well-respected national not-for-profit organization. As Executive Assistant to the President, you will primarily provide day-to-day administrative support ranging from proactively planning and maintaining daily calendars, assisting with special projects, producing documents, organizing...
-
Nursing Department Coordinator
3 days ago
Etobicoke, Ontario, Canada Sienna Senior Living Full timeNursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...
-
Nursing Department Coordinator
2 days ago
Etobicoke, Ontario, Canada Sienna Senior Living Full timeNursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...
-
Nursing Department Coordinator
2 days ago
Etobicoke, Ontario, Canada Sienna Senior Living Full timeNursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...
-
Nursing Department Coordinator
2 days ago
Etobicoke, Ontario, Canada Sienna Senior Living Full timeNursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...
-
Executive Assistant to a Senior Executive
3 days ago
Etobicoke, Ontario, Canada Dean Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to support a senior executive in our organization. The successful candidate will provide exceptional administrative support, ensuring the executive's schedule, correspondence, and travel arrangements are well-coordinated and executed.Key ResponsibilitiesOrganize and attend...
-
Executive Assistant to a Senior Executive
3 days ago
Etobicoke, Ontario, Canada Dean Group Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to support a senior executive in our organization. The successful candidate will provide exceptional administrative support, ensuring the executive's schedule, correspondence, and travel arrangements are well-coordinated and executed.Key ResponsibilitiesOrganize and attend...
-
Administrative Assistant
3 months ago
Etobicoke, Canada Kumon Full time**Administrative Assistant** - Work Term: Permanent - Work Language: English, Knowledge of other languages is a benefit. - Hours: 37.5 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting** - Education **Tasks** - Schedule and confirm appointments - Answer telephone and relay...
-
Payroll/Administrative Assistant
4 days ago
Etobicoke, ON, Canada Quantum Management Services Ltd. Full timePosition: Payroll/Administrative AssistantLocation: EtobicokeSalary: $30 per hourSchedule: Monday to Friday, 8:00 am to 4:00 (fully onsite)Job Type: Contract until December 31, 2024Quantum has an immediate opportunity for a Payroll/Administrative Assistant to work with our client, a Crown Corporation on a temporary contract in Etobicoke. We are seeking a...
Senior Administrative Assistant
3 months ago
About the Company
The Fine Wine Reserve is the GTA’s pre-eminent wine storage provider, first-to-market, and a fixture of the local wine community since 2003. Caring for over 300,000 bottles of rare and fine wine for 500+ clients, at two GTA locations, the Fine Wine Reserve provides discerning collectors with industry-leading standards of fine wine storage and related services. We are a small hard-working team of five persons who share in the understanding that integrity, authenticity, reliability and focus is the key to the company’s success.
About the Role
This position is a dynamic and rewarding opportunity for a high performing, enthusiastic and organized individual to become a key member of our team. The candidate will be stationed with the rest of the team at FWR II in Etobicoke. Occasional trips to our downtown location (FWR I) will be required.
This is not your typical administrative position. For those that prefer admin-only related duties with a constant and predictable routine, this is NOT the position for you. While administrative duties will be your primary responsibility and consume up to 60% of your time, we expect you to take a lead role in a wide range of other exciting roles. As for example: Business Development; Marketing and Promotion; Social Media Management; Event Management; Wine Collection Management; Wine Collection Sales; and Project Management to name a few. The candidate MUST be willing AND able to take on these challenges.
Things You Will Do
General Office Administrative Support
- Oversee and manage the daily operations of the office
- Database management - maintain company contacts and other databases
- Printing, copying, scanning, filing, scheduling and calendaring
- Procurement for our cellars, office, W/C, kitchen, wine tasting room, etc.
- Develop, implement and publish company policies and procedures
- Maintain company software/hardware incl. MS Office 365 Teams, SharePoint, Voice and our WMS
- Organize company events, staff appreciation and other team building initiatives
- Write emails, memos, letters and documents for staff and clients
- Routine IT duties, maintain phones, printers, PC's
- Primary liaison with IT, Security, and other vendors, suppliers and stakeholders
- Data entry - compile, enter, check, reconcile and analyze data
- Prepare and create Excel spreadsheets
- Respond to sales calls, issue estimates
- Light housekeeping of office, staff kitchen, W/C's
- Wine tasting room clean up duties (back-up role)
- Solve problems, find solutions
CEO Executive Assistance Support
- Monthly KPI report production
- Assist with shareholder annual review
- Assist with expense reports
- Assist accounting with collections
Client Administrative Support
- Primary liaison between clients and our offsite cloud accounting team
- Respond to client inquiries and requests
- Onboard new clients, account set up, create and send welcome packages
- Meet clients at FWR I downtown, to replace pass cards, give tours, change locks, etc (back up role).
Cellar and Shipping Team Support (all minor back up role only)
- Assist with shipping & receiving
- Assist with cellar relocations
- Assist with inventorying and labeling
- Infrequent light to moderate physical effort required, and the ability to lift 40 pounds would be a asset,
Event Management
- Coordinate and manage wine tastings and other events
- Concierge and greeter services
- Liaison with wine agents and clients
- Design, create and distribute email invitations
- Set up and clean up
Communications, Marketing and Business Development
- Crafting clear and concise emails/announcements for clients and stakeholders
- Social media postings & management
- Website re-design and maintenance lead, liaison with designers and programmers
- E-newsletter design, creation and production, editor or primary coordinator role
- Promotional writing, and activities
Project Management
- Special projects leader
- Research duties
- Budgets and estimates
About You
- Talented problem solver
- Excellent supervisory and team management skills
- Highly proficient English communication skills, both written and oral
- Superior data entry skills, highly proficient, accurate and superior attention to detail.
- Demonstrated ability to write clear and concise emails, memos, letters and reports. You are a talented and proficient writer, you like to write, and it comes easy to you
- Confident self-starter attitude, independently motivated, with the ability to take on tasks and duties without immediate direction
- Demonstrated intermediate to advanced proficiency with MS Office 365 applications including Excel, Outlook, Word, Teams, OneDrive, SharePoint and Voice
- Advanced MS Excel spreadsheet abilities
- Pleasant, courteous and sociable with strong interpersonal and communication skills
- Demonstrated commitment to serve clients brilliantly and effectively
- Experience with Social Media marketing, particularly Instagram and Linked In
- You have at least some experience in sales, marketing or business development
- Comfortable using Constant Contact (an asset)
- Candidate agrees to a criminal background check, and must be bondable
Your Education & Experience
- Minimum 10+ years experience as a Senior Administrator, or in an office management, operations, business development, marketing or project management role
- Completion of a post-secondary diploma or degree
- A Diploma in Administration, Business, Marketing, or Project Management would be preferred
- Ability to provide 3 reasonably recent, qualified employment references who will be contacted should you be shortlisted for further review
- A Class G drivers' license and reliable access to a vehicle.
- While an interest in wines is not a prerequisite, wine lovers will enjoy being immersed in this exciting and lavish world of fine and rare wines
Why You Will Love Working For Us
- Flexible work hours for improved work/life/family balance
- Generous paid vacation benefits (3 weeks to start)
- Support for ongoing professional development
- Wine storage and tasting room discounts
- Invitations to wine tastings and events
- Free onsite parking
- Casual Dress
- Bonus Pay
- Wine Learn, study and sample
Type of Position
Full time employment with a three (3) month probationary period
Reporting to the CEO
Working Hours
Monday to Friday 10am to 6pm (flexible)
Starting Salary
$60,000 to $72,000
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.