Senior Executive Assistant

OverviewSenior Executive Assistant role at Clio. Clio is a global leader transforming the legal experience for professionals and increasing access to justice. This role supports senior leadership and executive teams with administrative and operational tasks.This position is for an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills. The role operates autonomously within established parameters, with guidance for more complex situations. The Senior Executive Assistant will build strong relationships across departments and maintain discretion and trust, anticipating executives' perspectives and preferences. This position must be based in Canada and be in person 2-3 times per week in Vancouver or Toronto.What you'll work onContribute to planning, organization, and execution of special projects, including high-profile international events and key organizational initiativesOversee and manage schedules, appointments, and travel arrangements for the Senior Leadership TeamCoordinate team events, support community-building, and handle logistical tasksManage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership TeamReview, route, and respond to incoming email and organizational requests on behalf of the Senior Leadership TeamOrganize, track, and reconcile professional finances and expensesCoordinate communications and liaise with external partners, vendors, and clientsCreate and maintain internal documentation, knowledge management, and communications for the Executive Assistant teamMaintain confidentiality with a high degree of trust and integrityRepresent Clio's values and culture as an ambassador for the Senior Leadership Team internally and externallyWhat you may have10+ years of experience as an executive assistant or proven track record in administrative coordinationExposure to senior leaders, business strategy, and decision-makingHigh level of trust and integrity regarding confidentialityCollaborative, self-starter mindset with a bias to actionFlawless written and verbal communication skills, even under pressureStrong interpersonal skills and ability to develop high levels of trustAbility to multi-task and strong time managementImpeccable attention to detailResourceful and able to work independently with deadlinesProficiency in Mac, Google Suite, Slack, Asana, and ConcurComfort with new technologies and toolsHigh level of professionalism, emotional intelligence, and trustCompensation and BenefitsCompensation is a key component of Clio’s Total Rewards program, with fair and competitive pay practices.Competitive salary with comprehensive health benefitsHybrid work environment; local candidates in Vancouver, Calgary, Toronto, and Dublin expected in office at least 2 days per week on Anchor DaysFlexible time off policy (encouraged 20 days per year)$2000 annual counseling benefitRRSP matching and RESP contributionClioversary recognition at 3, 5, 7, and 10 yearsThe full salary range is CAD 96,900 to 131,100, with location-based adjustments. Salaries may differ by region and currency. Final offer depends on experience and skillset.Diversity, Inclusion, Belonging and Equity (DIBE) & AccessibilityClio is committed to diversity, equity, inclusion, and accessibility. We encourage candidates from all backgrounds to apply and provide accommodations during recruitment upon request.Learn more about our culture at clio.com/careers.Disclaimer: We only communicate with candidates through official @clio.com email addresses. #J-18808-Ljbffr