Administrative Assistant to the Dean, Wellness, Public Safety, and Community Studies

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application. Department Position Type Full-Time Support Salary Range $32.10-$37.04-Hourly Scheduled Weekly Hours 36.25 Anticipated Start Date January 05, 2026 Length of Contract 4 Months Posting Information This job posting is now accepting applications from all qualified individuals. Posting Closing Date December 5, 2025 Please note: jobs are posted until 11:59 pm on the job closing date. Job Description As a member of the team, the Administrative Assistant is responsible for providing a wide variety of confidential administrative support services supporting the academic and operational needs of the School of Wellness, Public Safety and Community Studies. This will require the incumbent to perform administrative liaison, analytical, and representational functions on behalf of and in support of the Dean and the management team. The incumbent will initiate, advise, anticipate, and monitor activity, and provide accurate information related to the functions of the Dean's Office including human resources and financial planning, student issues and related administrative processes. In addition, the incumbent will establish and maintain information tracking systems plus manual and electronic schedules and filing systems, and manage the coordination and logistical support for meetings, travel, staff professional development. As the initial point of contact for the School of Wellness, Public Safety and Community Studies, the incumbent must have comprehensive knowledge of School programs, services, policies, and procedures. The incumbent must possess above-average conflict resolution and problem-solving skills. The incumbent is a member of the Dean's Management Team, managing logistics, preparing agendas, taking notes and following up on action items from previous meetings and planning sessions. Required Qualifications Minimum two (2) year diploma (or equivalent) in Office Administration, Office Administration -Executive, Business or related; Minimum five (5) years of relevant administrative assistant experience providing administrative support in an executive office environment with progressive responsibility, preferably in an academic setting with demonstrated capability to deal with confidential finance and human resource issues; Experience in writing correspondence, as well as developing varied documents and reports; Experience managing simultaneous deadlines minimal supervision; Experience working independently in progressively responsible positions; Excellent interpersonal skills; Strong analytical and problem-solving skills; Well-developed verbal and writing skills to effectively communicate with stakeholders; Highly developed minute-taking, writing and publishing skills with attention to detail; Very effective organization and time management skills; ability to multi-task and prioritize; Good knowledge of academic, administrative, and organizational structures, including varied decision-making processes; Proven team player; Advanced proficiency with MS Office, SharePoint, and other digital collaboration tools. Knowledge of social networking applications is an asset. This position is subject to the terms of the Full-Time Support Staff Collective Agreement. Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted. #J-18808-Ljbffr