Procurement Coordinator

Description Who We Are At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally. What We Do The Procurement Coordinator is responsible for facilitating administrative and purchasing activities for the procurement of goods and services for the company, including supplier profile set-up, management of the Procurement email inbox, liaising with different inputs to the onboarding, generating reports and distributing to the business units, administration of the procurement and contract management system as well as general procurement support, such as sourcing support. How You’ll Make an Impact Facilitate the Onboarding Process The Procurement Coordinator is a key initial contact for inquiries and will triage the inquiries to the appropriate individuals for follow-up Works directly with all levels of the organization and affiliates to complete supplier set up Responds to inquiries and assists with the onboarding, purchasing and payment of suppliers for the purpose of providing information and direction Liaises with external parties and vendors where required Coordinate the Supplier Risk Assessment Workflow Assist the business units in completing the supplier risk assessment forms and tasks in the risk assessment tool Keep data in the risk assessment tool up to date (e.g., updating employees responsible for supplier management and offboarding suppliers, as necessary) Maintain the Procurement Policies and Procedures - Procurement Documentation Review the Procurement Policies and Procedures and update where required Research, develop, and implement job aids Maintain onboarding information, electronic files, and records for the purpose of ensuring availability of documentation and compliance with policies and procedures Contracts recordkeeping, administration, and PO Approval Administer the contracts execution process, check all backup documentation, request a fully executed contract and save the contract in Luminance Manage PO approval process Assist with reporting on contract turnaround times Data Confirmation and Reconciliation Work on projects to ensure data in risk assessment tools, contracts management database and core finance platform is accurate and up to date What You’ll Need Excellent written and oral communication skills, strong presentation skills Excellent project management and organizational skills with the ability to manage and complete multiple and competing priorities Excellent client focus and collaboration / teamwork skills Ability to use Microsoft Word, Excel and Power point at an intermediate level to prepare reports, presentations and spreadsheets Self-motivated, with a proven ability to learn quickly and work effectively in an evolving and fast-paced work environment What We’re Looking For 3+ years of experience of procurement or administration experience required Accounting, contract coordination / administration, or business administration experience is preferred Bachelor’s degree in business, or equivalent work experience. Some of the ways we’ll help you feel valued and supported as part of our team Flexible working arrangements - 100% remote, hybrid, and in office options Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $5000 annually for mental health services and therapy Parental leave top-up to 100% of your salary for a period of 25 weeks Up to $650 for home office equipment Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice Diversity and inclusion programs, including an active network of Employee Resource Groups Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation #J-18808-Ljbffr