Executive Assistant
2 weeks ago
Executive Assistant Department: Executive Employment Type: Full Time Location: Head Office Reporting To: President & CEO Compensation: $70,000 - $85,000 / year Description We are looking for an experienced professional recognized for their initiative, ability to “manage up”, excellent organizational & analytical skills and ability to prioritize & multitask. You will be accountable for managing schedules and executive correspondence to ensure the effectiveness of the executive leadership team. Challenges to be Met Apply appropriate due diligence ensuring accuracy in preparing and completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, packages for committee meetings, etc.). Manage CEO’s E-mails & calendars and execution of quality correspondence. Perform other administrative assignments as required. Professionally in managing correspondence, information, and all matters of confidentiality; report issues where appropriate. Coordinate CEO and Executive team meetings. As required, prepare presentation materials and agendas for the meetings. Ensure relevant information is assembled and prepared for meetings in a timely manner. Prepare expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval. Demonstrate a digital-forward and competitive approach to leveraging new technology to support the CEO and the Executive team as a whole. Execute and provide assistance with annual corporate initiatives, led by the CEO and key stakeholders. Lead and coordinate Sales, Marketing and Partnership event planning and execution including but not limited to obtaining quotes, preparing cost comparisons, securing and coordinating with vendors and attending events in-person Act as Chair to the Equity Diversity & Inclusion Committee and support initiatives within the Employee Engagement Committee Who are we looking for: High school diploma with over 5 years of relevant experience. University Degree is preferred. Experience working with executive team in a corporate environment. Computer skills with programs including but not limited to: Microsoft Office Suite, Microsoft Teams, Salesforce.com, OneDrive, etc. Eager to learn new applications and online platforms. Ability to work independently and be flexible for effectively coordinating processes and information across related stakeholders. Perform tasks that involve different range of complexity with autonomy. A dynamic professional who is eager to learn and take initiative on upcoming tasks. Excellent interpersonal skills and strong written and spoken communication to interpret policies and apply standards to complete assignments in a fast‑changing environment. Excellent time management, ability to multitask and desire to learn fast and independently. Bilingualism would be an asset. #J-18808-Ljbffr
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Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....
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Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
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Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
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Executive Assistant
1 week ago
Mississauga, Canada Thermo King Eastern Canada Full timeWe are a fast-growing company looking to add an additional, and exceptional, Executive Assistant to join our winning team. The Executive Assistant is responsible for a wide variety of administrative duties in support of the Vice President and General Manager and other senior management members. **BENEFITS OF BEING ON OUR WINNING TEAM**: - Paid Vacation -...
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Executive Assistant
2 weeks ago
Mississauga, Canada KIA CANADA INC Full time**Executive Assistant** Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive...
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Executive Assistant
3 days ago
Mississauga, Canada Element Fleet Management Full timeGet started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. - What We...
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Executive Assistant
1 week ago
Mississauga, Canada KIA Motors Full time**Description** *** *** **Executive Assistant ensures overall coordination and delivery of administrative support to the President and CEO and Chief Operations Officer. This includes overseeing critical administrative corporate deliverables required by the CEO and COO, ensuring the provision of prompt, accurate, and coordinated services. The Executive...
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Executive Assistant
1 day ago
Mississauga, Ontario, Canada Prudential plc Full timePrudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our...
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Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
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Executive Assistant
1 week ago
Mississauga, Canada Specified Full timeThe ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting...
