Senior Coordinator, Academic Delivery Support

Senior Coordinator, Academic Delivery Support Join to apply for the Senior Coordinator, Academic Delivery Support role at University of Ottawa. Job Type: Employee Duration: 36 months (fixed-term) Job Family: Academic Delivery Support # of Open Positions: 1 Faculty/Service - Department: Assessment, Evaluation and Curriculum Office Campus: Roger Guindon Hall Union Affiliation: SSUO Hours per week: 35 Salary Grade: SSUO Grade 08 Salary Range: $64,865.00 - $81,935.00 Date Posted: 2025/11/20 | Applications must be received before 2025/12/01. About The Faculty Of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state‑of‑the‑art facilities and specialized institutions as they learn alongside world‑class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences. Position purpose Reporting to the supervisor, academic delivery support, and working closely with the assistant dean, curriculum, ensures planning, coordination and assistance related to implementation of and support for the Undergraduate Medical Education (UGME) program. Specific accountabilities Management of curriculum content and goals: collaborates with the assistant dean and the project manager to implement and support the curriculum, coordinates and manages all matters related to curriculum content revision, including different teaching delivery methods and copyright management. Manages requests for curriculum changes, ensures they are complete and meet University requirements before submitting them at various approval levels up to the Senate. Enters information on requests in uoCampus. Works with the assistant dean in support of program and learning objectives, as well as integration of entrustable professional activities. Ensures that curriculum approval, creation and change processes are applied effectively, meeting deadlines and accreditation standards. Committee support: plans and coordinates curriculum and three‑pillar committee meetings—invites, prepares agendas, distributes documents, drafts and distributes minutes. Keeps track of meeting decisions and follows up as necessary. Co‑ordination of operational meetings: organizes and leads operational meetings with members involved in managing and creating content (educational design teams, Medtech IT team, and translation), ensures follow‑up as requested. Organizes working group meetings to review curriculum and participates in unit planning meetings. Process organization: designs, implements and reviews work processes and procedures to maximize productivity and efficiency. Develops procedures and suggests policies for implementation, along with an operations schedule. Determines resources required to meet deadlines. Plans, develops and applies work procedures and tools to improve service delivery and quality. Administrative support: serves as a resource person offering advice and support to Faculty members on administrative issues concerning submission of curriculum changes. Reports: helps create reports used by committees or for accreditation purposes, and updates databases needed to manage programs of study. Essential qualifications University degree in business administration, or an equivalent combination of education and experience. Three years’ experience in a related field. Other necessary skills Knowledge of university undergraduate programs; knowledge of the Undergraduate Medical Education program in particular (an asset). Experience in managing projects and priorities. Knowledge of various teaching modes and educational program delivery. Ability to work well under pressure and organize work according to strict deadlines (strong organizational skills). Experience in problem‑solving. Extensive experience in communication and administrative writing in English and French. Very strong skills in using academic computerized systems and the software needed to perform position duties. Excellent interpersonal skills. Strong sense of discretion. Bilingualism — French and English (spoken and written). Key Competencies at uOttawa Here are the required competencies for all employees at uOttawa: Planning Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities. Initiative Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self‑starting. Show availability and willingness to go above and beyond whenever it is possible. Client Service Orientation Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them. Teamwork and Cooperation Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier‑free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Note: if this is a union position, the hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can find out more. If this is a front‑line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid‑19 as defined in Policy 129 – Covid‑19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. #J-18808-Ljbffr