Executive Assistant

Executive Assistant & Operations Coordinator Summary Organization: Plan International Canada Reports to: Chief Operations and Development Officer (CODO) and Supports Operations Vice Presidents (VP, Talent & Culture), (VP, Strategy, Insights & Digital Enablement) Location: Status: Full-time, Permanent The Position As the Executive Assistant, you will be an integral member of the Operations team working collaboratively with the Chief Operating and Development Officer, and Operations VPs. You will support the Operations department ensuring that the teams are efficient and effective, with an opportunity to influence and execute on goals. You will support with administrative tasks and on internal and staff-focused projects with a commitment to excellence in user experience. What success looks like? Provide a high level of administrative support to the CODO and Operations VPs and their teams in a professional and approachable manner Daily executive support to the CODO and Operations VPs for calendar and inbox management, task lists, invoice processing and signature requests Collaborate with Executive Assistants across business units to share information, best practices and improve enterprise processes WD Cal ownership and socialization Manage a range of inquiries being directed to the CODO; delegating as appropriate and drafting responses where required Coordinate meeting activities including briefing notes ensuring all details are completed for optimal efficiency and effectiveness for the parties involved CNO visitors Prepare Human Resources and Compensation Board Committee (HRCC) agenda, meeting materials, draft minutes and support communications between VP, Talent &Culture and HRCC Chair (and CODO as needed) Coordinate Operations Team quarterly meetings, create agenda, scheduling, invitations, and presentations as needed Coordinate (OMT AND OLT – exp) Operations Management leadership group Support internal comms, including: Technical lead for Town Halls, assist with booking, day of meeting management Other plan events/ Support planning of all-staff events with Talent and Culture Support assigned Operations projects by ensuring they are kept on track and completed within the agreed timeframe Complete travel and expense reports with attention to detail International visas, itinerary building, briefing material collection Prepare presentations, correspondence, and reports for management review Lead activities to follow through on action items that arise from meetings, etc. As our ideal candidate you will have: A combination of education and relevant years of experience demonstrating the needs of the role along with excellent computer, organizational and administrative skills An aptitude for writing, proofreading, and editing; ability to present data in compelling and meaningful ways Previous experience preparing presentations and materials for a variety of audiences A proven track record in Project Management: able to thrive in a fast-paced evolving environment; demonstrating the ability to multi-task and prioritize The ability to operate with a sense of urgency and handle conflicting priorities by negotiating and managing expectations A flexible and adaptable work style; ability to collaborate with diverse personalities and styles; operating with professionalism, tact, and diplomacy Highly organized and able to help organize others Ability to work with limited information, search for what you need, and guide others to locate information (e.g., on SharePoint sites) Good technical ability (SharePoint, OneDrive, MS Teams, AI tools, etc.) A passion for mission driven work and personal values aligned with those of Plan International Canada’s corporate values How to Apply: To express interest in this exciting opportunity, please apply by November 27, 2025. Plan International Canada is a hybrid workplace. You will work from the office and from home. The salary range for this position is anticipated to be between $50,000 and $62,000 . We comprehensively evaluate a variety of factors to determine fair compensation, including experience, specific job-related skills, and relevant educational or professional training. Additionally, we ensure that compensation is equitable across our team and aligns with current market trends. This role also qualifies for an extensive benefits package and generous paid time off. Plan International Canada hires based on merit and is strongly committed to equity and diversity within its community and to providing an inclusive workplace. Plan International Canada especially welcomes applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities. If you have a disability that may affect your ability to perform in a role in which you are interested, we will be happy to discuss with you what adjustments or arrangements we can make to accommodate your needs. If your disability is likely to affect you adversely within the application process itself, please let us know (as soon as you feel comfortable to do so) by emailing gethired@plancanada.ca so that we can consider any adjustments to the process that will allow you to be considered fairly for the role. Consistent with our Safeguarding Children and Young People Policy, the successful candidate must receive clearance by a police background check, including the vulnerable sector screen. Applicants must be eligible to work in Canada for the duration of the work term. Proof of eligibility will be required. What can you expect from joining a leading organization in the global movement to advance children’s rights and equality for girls? Plan International Canada is the first non-profit organization to ever be inducted into Canada’s Most Admired Corporate Cultures Hall of Fame by Waterstone Human Capital. Here’s why: together, we have created a climate of trust and inclusivity – where diversity in people, ideas and approaches is not only respected, it’s encouraged. We remain agile amid an ever-changing global landscape. Though we continue to evolve, our mission and strategic ambitionwill not change – and our work has never been so imperative.We will never stop believing in the multiplying power of girls and that every child deserves that right to learn, lead, decide and thrive. Our future success will be founded upon Plan International Canada’s 80+ year history of focusing on our mission, ourcore values, responding to challenges and seizing opportunities with purpose, relevance and impact. #J-18808-Ljbffr