Proposal Coordinator

Overview Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively with both internal and external stakeholders? As a Proposal Coordinator, you will thrive in our fast‑paced and agile environment, working closely with technical experts and business units to create high‑impact proposal submissions. Opportunity Dillon Consulting is seeking a motivated Proposal Coordinator for its Business Development and Sales (BDAS) group. The role supports proposal sales operations across 26 Canadian offices and offers flexible work hours and hybrid arrangements. Responsibilities Work with Business Units and technical teams to create professional, high‑quality proposals from initiation through to production and delivery of the final product. Operate our proposal management software system and collaborate with the Proposal Content Specialist to develop content, documents, and graphics. Review project opportunity documents to evaluate requirements, contractual terms, and evaluation criteria for bid compliance. Compile marketing materials, prepare qualification documents, and coordinate design and layout in partnership with the Marketing Department. Coordinate flow of information to meet internal and external deadlines and ensure all reviews are completed. Format, edit, print, distribute, and review documents; maintain high‑quality work consistent with corporate standards. Implement quality control measures to meet proposal requirements and corporate standards. Track and monitor potential project opportunities using internal systems. Participate in proposal debriefings for continuous improvement. Learning & Development Commit to self‑development and ongoing professional growth. Qualifications Minimum two years’ experience preparing proposals and tender submissions. Three (3) to five (5) years of administration experience or an equivalent combination of education, skills, and experience. Post‑secondary education in administration, marketing, business, or communications is preferred. Experience & Skills Advanced Microsoft Word and large‑document formatting skills. Proficient in Microsoft Excel. Strong business writing, editing, and communication abilities. Aptitude for formatting, editing, and creating unified written content. Excellent attention to detail and commitment to accuracy. Understanding of basic financial terms and experience with budgets and schedules (e.g., Gantt charts). Strong interpersonal, organizational, and time‑management skills; able to work in a fast‑paced, changing environment. Experience in a professional services consulting firm is an asset. Experience with proposal management software platforms is an asset. Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Project, and PowerPoint is an asset. APMP certification is an asset. Why Choose Dillon Dillon is a proudly Canadian, employee‑owned professional consulting firm specializing in planning, engineering, environmental science, and management. We value reliability, achievement, continuous development, creativity, courage, and inclusiveness. In addition, we provide: Employee share purchase plan. Competitive compensation package. Comprehensive health benefits and generous retirement savings plan. Student loan repayment assistance. Flexible work hours and hybrid arrangements. Learning and development opportunities with coaching, mentoring, and knowledge sharing. Focus on innovation and continuous improvement. Employee and Family Assistance Program (EFAP). Wellness subsidy for health and wellness activities. About Dillon Dillon has over 20 offices and more than 1,000 employees across Canada, delivering advisory and integrated solutions to clients in infrastructure, environment, and community development. With 75+ years of experience and a Platinum Club membership in Canada’s Best Managed Companies, Dillon is committed to excellence and inclusive workplace practices. Health & Safety Prospective employees must align fully with Dillon’s Health & Safety commitment, including ongoing engagement with safety processes and reporting hazards. Diversity & Inclusion Dillon upholds employment equity, diversity, and inclusion, providing accommodations during the interview process upon request. #J-18808-Ljbffr