Administrative Receptionist, Corporate Services

4 weeks ago

Vancouver, Canada Canadian Western Bank Full time

At CWB, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:
Putting people first and building relationships with intention

Seeking out and embracing new ideas

Believing that how we do things is as important as what we do

Role Specifications In-office work environment ▪ Part time opportunity
Location: Vancouver

The opportunity The primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group. Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in person. The Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients, and third-party vendors.
This part time role requires in-office presence, with a weekly schedule of 25 hours, from Monday to Friday. The day-to-day
Reception
Greet clients on the phone and office in a friendly and inviting way.
Efficiently triage and transfer incoming calls.
Respond to client inquiries and complaints, receiving incoming/forwarded phone calls professionally, taking and distributing messages.
Record and activate voice messages for holidays and office closures.
Manage Outlook meeting room calendars.
Determine who guests are meeting with and announce their arrival to the appropriate person.
Handle complaints following complaint-handling procedures.
The go-to person for all queries related to the Office.
Train and cross-train relief staff.
Maintain the reception desk tidy and presentable.
Offer and serve refreshments to visitors and keep coffee stations stocked.

Mail & Courier Support
Receive all incoming/outgoing couriers and monitor courier/fax logs.
Process and sort all incoming and outgoing Canada Post Mail.
Ensure postage is allocated to appropriate cost centres.
Maintain and download funds to postage meter.
Place service calls for issues with postage and mail inserter machine.
Prepare and print shipping labels and envelopes on request.
Distribute and provide appropriate notice of all incoming courier and Canada post mail to the correct area in a timely manner.
Receive and notify/distribute courier deliveries and faxes and send them upon request.
Receive, track, scan and arrange for registered mail.
Provide thoughtful, insightful, and timely support and responses to various mail/courier related queries.

Administration
Monitor, maintain and order office/coffee supplies inventory and review and approve their supply acquisitions.
Receive incoming invoices, validate to budget detail and prepare payment coding instruction details for Accounts Payable, ensuring proper signatory authorizations.
Report building issues to Property Management/Corporate Office Facilities Department.
Prepare payments requisitions on behalf of Corporate Services Department.
Update, distribute and manage internal contact information.
Issue and maintain visitor, key logs.
Escort third party vendors
Manage, track and provide monthly parking assignments report to HR.
Maintain access card inventory and reorder when necessary.
Independently maintain and update reception processes in manual.
Participate in Business Continuity tests and events.
Create and maintain various spreadsheets and coordinate ad-hoc information requests from members of the Corporate Services Department.
Collaborate with other Corporate Services team members to find solutions, efficiencies or share knowledge to improve efficiency and enhance the office performance and/or operations.
Provide administrative support and participate in office committees and project teams.
Coordinating tasks and other administrative duties including meeting arrangements, minute-taking, filing, invoicing, travel/meeting bookings, ordering office and kitchen supplies, and changing toner in photocopier/filing paper trays.
Assist with team engagement activities.

The successful incumbent
Core knowledge requirements Education
Post-secondary education and/or learning courses preferred.
Professional Experience
Minimum 2 years of proven experience in Administrative Role.
Experience with multiple phone lines.
Experience in processing invoices, COUPA
Advanced knowledge of MS Office (MS Excel and MS Outlook, in particular) Excel and Word.

Skills and competencies that will take you further
Strong work ethic portrays a team player and a “can do” attitude at all times.
Approach interactions with friendly, cooperative and customer service focus attitude.
Exceptional time management skills with the ability to switch tasks effectively while staying organized.
Exceptional communication skills, both verbal & written including the ability to remain flexible and calm in high pressure or continually changing situations.
Ability to work independently, handle multiple tasks, set priorities and schedule; handle our fast-paced environment and meet deadlines.
Strong communication skills and confidence to liaise with all levels of the organization as well as external suppliers/customers.
Ability to make independent decisions and resolve challenges.
Strong attention to detail, organization, and problem-solving skills.
Ability to work effectively with little or no supervision and takes personal responsibility.
Handle sensitive and/or confidential documents and information.
Takes personal responsibility.

Why work with us? Your success is our obsession And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2023 as one of Canada’s top 50 Best Workplaces & recipient of Waterstone Human Capital’s Most Admired Corporate Culture 2023. Wellness matters . We offer an award-winning benefits package that includes:
Hybrid work environments
Everyday flexibility
Generous company-funded health coverage
Health care spending account
A flexible wellness program
generous time-away options to unplug, rest & recover
Career development. We commit to our employees’ development and help them reach their professional goals with:
Organization wide coaching services
Mentorship
Education support & training programs
Bring your whole self to work. Inclusion
#LI - SA1
IND - SA
As an equitable employer, CWB Financial Group is committed to providing a safe and inclusive environment where a diverse workforce thrives. You are welcomed and encouraged to bring your whole self to work. Dignity, respect and equality are non-negotiables. If you require accommodation during any part of the recruitment or selection process, please reach out.

Closing Date: * P osition closes at 12:01am on the close date identified below.
12/12/2024

  • Administrative Receptionist, Corporate Services

    4 weeks ago

    Vancouver, Canada CWB Financial Group Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by: - Putting people first and building relationships with intention- Seeking out and embracing new ideas- Believing that how we do things is as important as what we do Role Specifications In-office work environment Part time...

  • Administrative Receptionist, Corporate Services

    4 weeks ago

    Vancouver, Canada CWB Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by: Putting people first and building relationships with intention Seeking out and embracing new ideas Believing that how we do things is as important as what we do Role Specifications In-office work environment ▪ Part time...

  • Administrative Receptionist, Corporate Services

    4 weeks ago

    Vancouver, Canada Canadian Western Bank Full time

    At CWB, we strive to build value for the people who choose us every day: our people, our clients and our investors.We do this by: Putting people first and building relationships with intentionSeeking out and embracing new ideasBelieving that how we do things is as important as what we doRole SpecificationsIn-office work environment ▪ Part time...

  • Administrative Receptionist, Corporate Services

    4 weeks ago

    Vancouver, Canada CWB Full time

    At CWB , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by: Putting people first and building relationships with intentionSeeking out and embracing new ideasBelieving that how we do things is as important as what we doRole SpecificationsIn-office work environment ▪ Part time...

  • Corporate Receptionist

    7 months ago

    Vancouver, Canada SPS North America, Inc Full time

    We have an excellent opportunity for an experienced **Corporate Receptionist **to come grow with our team in **Vancouver, BC! **This full-time position is ideal for someone with 1+ years of relevant experience looking for a stable place to work, learn, and develop. We are a cross functional team looking for someone eager to make a lasting contribution! - SPS...

  • Administrative Receptionist, Corporate Services

    4 weeks ago

    Vancouver, Canada Disability Solutions Full time

    At CWB, we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:Putting people first and building relationships with intentionSeeking out and embracing new ideasBelieving that how we do things is as important as what we doRole SpecificationsIn-office work environment ▪ Part time...

  • Corporate Administrator Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Randstad Full time

    About the RoleWe are seeking a highly skilled Corporate Receptionist to join our client in downtown Vancouver. This is an excellent opportunity for someone looking to build on their professional experience in the corporate environment.Job OverviewThis role would allow you to develop your career in corporate administration while interacting with a variety of...

  • Administrative Assistant/receptionist

    3 months ago

    Vancouver, Canada Korecki Real Estate Services Inc. Full time

    Korecki Real Estate Services, a rapidly expanding Property Management company, is looking for a motivated Administrative Assistant/ Receptionist to join our team. This is a great opportunity for someone interested in starting a career in the rapidly growing field of Property Management. We provide a friendly and supportive work environment, with a strong...

  • Administrative Assistant/receptionist

    4 weeks ago

    Vancouver, Canada COHO Management and Services Society Full time

    The Receptionist is responsible for the provision of reception services and for supporting the administrative systems in the Vancouver offices jointly shared by COHO Management Services Society, the Co-operative Housing Federation of BC (CHF BC), and other related and affiliated companies. They represent the first impression these organizations will make on...

  • Administrative Assistant, Receptionist

    4 weeks ago

    Vancouver, Canada Ledcor Full time

    Description Job Summary: You are an Administrative Assistant/Receptionist professional with experience in a fast-paced work environment. As an Administrative Assistant/Receptionist, you will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible...

  • Receptionist/administration

    4 months ago

    Vancouver, Canada Patricia D Wright & Associates Full time

    **Overview** We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office by handling various administrative tasks and providing excellent customer service. **Duties**: - Greet and assist visitors in a professional and welcoming manner -...

  • Office Administrator and Receptionist

    4 months ago

    Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is hiring an **Office Administrator & Receptionist** to join our Vancouver, BC headquarters team. Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a...

  • Receptionist

    3 months ago

    Vancouver, Canada Community Living BC Full time

    **We are proud to be selected as **one of B.C.'s Top Employers once again!** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...

  • Administrative Assistant, Receptionist

    4 weeks ago

    Vancouver, Canada Ledcor Full time

    DescriptionJob Summary: You are an Administrative Assistant/Receptionist professional with experience in a fast-paced work environment. As an Administrative Assistant/Receptionist, you will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible service...

  • Corporate Traveller

    7 months ago

    Vancouver, Canada Corporate Traveller Full time

    **JOB NO**: 519480 **BRAND**: CORPORATE TRAVELLER **WORK TYPE**: FULL TIME **LOCATION**: BRITISH COLUMBIA **CATEGORIES**: CORPORATE & GROUP TRAVEL **Corporate Traveller - Corporate Travel Consultant** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel...

  • Certified Dental Clinic Receptionist/Administrator

    6 months ago

    Vancouver, Canada PHS Community Services Society Full time

    We’re hiring a Receptionist/Administrator to oversee the Portland Community Dental Clinic.The program serves individuals in Vancouver’s Downtown Eastside, regardless of ability to pay. Emphasis is on providing services to those who experience barriers to health and dental care.READ MORE

  • Receptionist

    4 months ago

    Vancouver, Canada SPS-North America Full time

    **Job Title**:Receptionist** **Reports To**: The **Receptionist** will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. **Job Overview**: The **Receptionist **provides exceptional service by greeting and assisting all visitors and answering inbound calls. Continuously offers the highest level of service to all...

  • Corporate Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Randstad Full time

    We are seeking a highly skilled and experienced Corporate Receptionist to join our client in downtown Vancouver. As a key member of the team, you will play a vital role in providing exceptional customer service and support to our clients.This is an excellent opportunity to develop your career in a corporate environment while interacting with a variety of...

  • Receptionist/administration

    7 months ago

    Vancouver, Canada Assante Financial Management Ltd. Full time

    **Processing and Corporate Support** We are looking for a permanent full-time Receptionist and Corporate Support person. Start date will be December 15th or as soon as possible. Work hours are Monday to Friday from 7:30am to 4pm. Work hours will be Monday to Friday from 8:15am to 5pm. **THE COMPANY: CI Assante Wealth Management Ltd.** As one of Canada’s...

  • Receptionist and Office Administrator

    7 months ago

    Vancouver, Canada Vancouver Aquarium Full time

    Vancouver Aquarium, one of the many properties owned by Herschend Family Entertainment, prides itself on working towards bringing families closer together and to creating memories worth repeating. Our Core Values - greatly exceeding guest expectations, serving others, creating emotional connections, constantly improving - give us purpose and...