Office Assistant

4 weeks ago

Toronto, Canada RGB Audio Visual Inc. Full time

OverviewAre you an experienced office assistant or office administrator looking for a new role where you can enjoy tons of variety? We’re RGB Audio Visuals, a small company specializing in audio/visual solutions with a strong reputation for high-quality work for a wide variety of high-profile clients. We’re looking for a new Office Assistant / Quote Administrator to support our smooth operation and contribute to day-to-day functionality.As our new Office Assistant / Quote Administrator, you’ll be one of the pillars that supports our operations. From reception to order management, quote creation to accounting, you’ll help ensure the office functions effectively on a daily basis.ResponsibilitiesProvide receptionist-level support and assist with day-to-day office operationsHandle order management, quote creation, purchase orders, and fulfillment through job scheduling or shippingTrack and monitor outstanding orders; assist with AP/AR and invoicing as neededVerify accuracy of part numbers, pricing, and discounts for all orders received by call, fax, or email; own issues and collaborate with the department manager or other staff to resolve them promptlyAssist Sales with discount orders, no-charge orders, change orders, inquiries, and follow-ups with customers and suppliersAnswer phones with excellent telephone manners and screen/direct calls appropriatelyMaintain records and documentation; keep logs updated and organizedPrepare and generate quotes; work with numbers and assist in order managementSupport a range of roles including customer service, scheduling, inventory pricing research, and basic accounting tasks as requiredQualificationsExperience as an office assistant, office administrator, job scheduling, shipping/receiving, quoting, invoicing, or a related roleExperience in customer service or client-facing roles with professional communication by phone and emailGeneral bookkeeping/accounting experience, including AP/AR, is an assetStrong computer skills with expertise in Microsoft Excel (formulas, LOOKUPs, PivotTables); proficient in OutlookExperience generating and preparing order quotations and handling other aspects of order management is an assetExperience with Sage or other accounting software is an assetHighly motivated self-starter with the ability to take initiative, prioritize, and work productively under timelinesAbility to handle sensitive issues with discretion and good judgmentEnergetic, enthusiastic, professional personalityPost-secondary education in a relevant field is an asset but not requiredWorking HereThis is a full-time position based at our Scarborough office, Monday to Friday, 8:30am to 5:00pm. Salary: $16 to $18 per hour, commensurate with experience. This is an opportunity to build real career skills with a strong, stable company.How to ApplyOur online application will assess your qualifications, personality traits, and workplace preferences. The process should take 10 to 15 minutes. We value diversity and inclusion and encourage all qualified people to apply. If accommodation is needed in the recruitment process, please contact us via the Help button in the application. Applications are reviewed as they are received, and we look forward to hearing from you.EEO statement: We value diversity and inclusion and encourage all qualified people to apply. #J-18808-Ljbffr

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