Property Administrator

Join to apply for the Property Administrator role at GWL Realty Advisors.We’re looking for a Property Administrator to assist with a variety of administrative functions for a portfolio of properties, including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, accounting invoices and administering property invoices for payment and accounts receivables and collection.Payment ProcessingIdentify operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing, monthly purchase order reconciliation.Prioritize property operating expense invoices that require immediate payment.Maintain control logs of property utility, property tax, leasing and capital expenditure invoices utility tracking administration.ReportingPreparing, processing and submitting monthly accounting reports such as accounts payable, electronic fund transfers, and deposit of rental cheques.Maintain an accurate filing system for audit and reference.Maintain utilities consumption and costs tracking sheets.Percentage rent reporting as required.Administrative SupportAssisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports and various administrative duties.Administration of Vendor Maintenance requirements.Work closely with various internal groups and property managers to ensure all administrative aspects of Tenancy Leases are maintained.Maintaining tenant emergency contact information and administration of tenant information in Angus.Provide back up for Sr. Property Administrator.Assist with staff educational requests.Tenant CommunicationsHandle a variety of internal and external vendor inquiries regarding invoice payments.Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.Compose and send tenant advisories and onboarding packages as required.Actively participate in tenant appreciation events, liaising with marketing to ensure successful events.Qualifications2 + years of experience in property administration/real estate property accounting.Proficiency with Yardi and Angus systems.Currently enrolled in BOMI RPA program is considered an asset.Proven record of exemplary customer services.Post secondary education in a related discipline.Proven organizational and multi-tasking skills; ability to cope with changing client needs and delivering successful results within respective required time frames.Exceptional written and verbal communications, organization, interpersonal and time management skills.High initiative, professional and flexible.What We Offer3 weeks of vacation per year3 paid personal days per yearHalf-day every Friday before a long weekendEligible to participate in our annual performance based bonus programA comprehensive health benefits plan that supports you and your familyUp to $2,000 annual education allowanceUp to $5,000 annual mental health coverageA friendly, welcoming, and supportive cultureMany social and team eventsDiversity StatementGWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know. #J-18808-Ljbffr