Project Administrator

Project Administrator – Dillon Consulting LimitedJoin us in a dynamic, fast‑paced environment where you will support project administration across our Eastern Canada offices.OpportunityWe seek a motivated Project Administrator who can manage finance, documentation, and office support duties while building strong relationships with our project managers.ResponsibilitiesProject AdministrationProject Initiation and PlanningSupport execution of agreementsInitiate projects in Dillon’s financial management systemFacilitate project plan completion and distribution to teamSupport health and safety plan preparation and communicationProject ExecutionAssist with the development and maintenance of documentation in accordance with Dillon’s quality management systemUndertake document management of pertinent project informationProvide enhanced and embedded project support to meet unique project requirements on an as‑required basis, including administrative support and task coordinationProject Monitoring, Controlling, and ClosingFacilitate monthly invoicingFinancial monitoring, budget analysis, and data entries in Dillon’s financial management systemSupport scope change development and addition to the financial management systemLiaise with Dillon’s finance departmentSupport project close‑outGeneral Office SupportAssist with general office‑related administrative activities as required and contribute to tasks necessary to run the office effectivelyLearning and DevelopmentCommit to self‑development and ongoing learning and professional developmentQualificationsMinimum of two years of administration related experience or a demonstrated combination of education, skills, knowledge, and experiencePrior experience in a project administration or project coordination role is an assetPost‑secondary education in a project management or an administration related program is an assetExperienceUnderstanding of basic accounting principles, terms and financial functionsUnderstanding of project management conceptsProficiency in Microsoft Office Suite, specifically Word and ExcelExcellent attention to detail, a high regard for accuracy, and ability to provide high quality outputs especially in processing files and records with accuracyExcellent interpersonal, organizational and communication (written/verbal) skillsA team player with the ability to multi‑task and collaborate with others to promote understanding and provide necessary supportExperience in a professional services consulting firm (engineering/environmental/planning) is an assetBenefitsEmployee share purchase planDillon is 100% employee‑owned and share ownership is open to all full‑time regular employeesCompetitive compensation packageComprehensive health benefitsGenerous retirement savings planStudent loan repayment assistance with matching employer contributionsFlexible work hoursDillon values staff contributions and offers a trust‑based approach to flexible work options to balance work and personal lifeLearning and development opportunitiesFocus on knowledge sharing, coaching, mentoring, advising, and internal learning opportunitiesFocus on innovationEncourages anticipation, examination, and adoption of new solutions to advance business performanceEmployee and Family Assistance Program (EFAP)Various EFAP tools and online resources to support employee well‑beingWellness subsidySupports expenses for health and wellness activities such as gym memberships, home fitness equipment, yoga and dance classesAbout DillonDillon is a proudly Canadian, employee‑owned consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide collaborative, innovative solutions to complex projects across more than 20 offices and 1,000 employees in Canada.Operating for over 75 years, Dillon has been listed as one of Canada’s Best Managed Companies for the past 18 years and holds Platinum Club member status.Health & SafetyProspective employees are expected to fully align with Dillon's core commitment to Health & Safety, actively engage in Health & Safety processes, and identify and report hazards.Employment Equity, Diversity & InclusionDillon is committed to employment equity, inclusiveness, and diversity. We strive for a workplace where opportunities are based on skills and abilities and respect differences.We welcome accommodation requests during the interview process and encourage applicants to contact us if needed.Seniority LevelAssociateEmployment TypeFull‑timeReferrals increase your chances of interviewing at Dillon Consulting Limited by 2x. #J-18808-Ljbffr