Office Manager

Recruitment Consultant at UBT North America We’re partnering with Zafiato, a fast‑growing café supplies wholesaler, to find their next Office Manager / Bookkeeper If you’re a proactive problem‑solver who loves improving systems, taking ownership, and helping a business scale, this is a great opportunity to join a company on the rise. What We Offer Compensation: $60,000 base salary + up to $20,000 in performance bonuses Growth‑by‑Sharing Bonus: Company‑wide incentive plan Career Development: Annual performance reviews with merit‑based increases Advancement: Opportunity to grow within a fast‑scaling company Perks: Free café drinks on demand and a collaborative, supportive environment About Zafiato Zafiato is a rapidly growing café supplies wholesaler, proudly serving cafés across Southern Ontario. We’ve built our reputation as a one‑stop partner for café owners, streamlining supply management through exceptional service, dependable delivery, and operational excellence. In just 15 months, Zafiato achieved profitability and has continued to grow year after year, establishing strong supplier relationships and building a trusted brand throughout the GTA and Southwestern Ontario. Now, we’re ready to scale even further – with bold plans to 10x our business over the next five years – and this role will play a key part in helping us get there. The Opportunity We’re seeking a proactive and resourceful Office Manager / Bookkeeper who thrives on improving systems, not just maintaining them. You’ll be the operational heartbeat of the organization – working closely with our Sales and Warehouse teams to keep things running smoothly, anticipate needs before they arise, and ensure our financial and administrative processes are efficient and accurate. Key Responsibilities Customer Service Take ownership of customer inquiries, resolving issues independently with sound judgment. Identify recurring challenges and recommend process improvements to prevent future issues. Anticipate client needs and follow up proactively to ensure an exceptional experience. Purchasing & Inventory Management Monitor inventory levels and make timely purchasing decisions without waiting for direction. Identify inefficiencies or discrepancies in supplier processes and propose or implement solutions. Streamline purchasing and inventory reporting for greater accuracy and speed. Manage bookkeeping, reconciliations, and reporting with accuracy and attention to detail. Identify opportunities to simplify administrative systems and automate routine tasks. Stay ahead of compliance and reporting requirements, ensuring deadlines are met proactively. What You Bring Proven ability to take initiative and solve problems independently. Strong decision‑making skills in fast‑paced, dynamic environments. Demonstrated track record of identifying and implementing process improvements. Excellent communication and organizational skills with minimal supervision required. Who You Are A self‑starter who thrives on solving problems and creating better systems. Motivated by outcomes, not just instructions. Someone who takes ownership, follows through, and takes pride in a job well done. Ready to join a company that’s fueling the café industry’s success — one cup at a time? Apply now to become an integral part of Zafiato’s next chapter of growth. Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative and Finance Industries: Wholesale Location: Woodstock, Ontario, Canada Salary: CA$17.60 – CA$17.60 per hour Referrals increase your chances of interviewing at UBT by 2×. #J-18808-Ljbffr