Bids and Proposals Specialist

Bids and Proposals Specialist page is loaded## Bids and Proposals Specialistlocations: Remote – Toronto: Remote – Quebec Citytime type: Full timeposted on: Posted Todaytime left to apply: End Date: December 5, 2025 (13 days left to apply)job requisition id: R-169486## **The Opportunity:**Avantor is looking for a Bids and Proposal Specialist to join AvantorThis is a **Canadian remote** role. Bilingual proficiency in English and French is considered an asset. Preference will be given to candidates that are located within the **Mountain and Pacific Time Zones**.**What we’re looking for*** **Education:** Bachelor’s degree and/or equivalent experience, education and training* **Experience:** Minimum 2 years of hands-on proposal development, project management or related experience required* **Collaboration Tool:** Proficiency in Microsoft Office (Word and Excel)* **Preferred Qualifications:** + 3+ years of related experience + Experience working in biotech/pharma industry and/or distribution/manufacturing environment experience highly preferred + Technical writing experience**How you will thrive and create an impact**The Bid Specialist develops and maintains bid content to support organizational growth. This role is responsible for the production and management of RFP responses and presentations, in addition to the administration of a proposal software platform. This position is also responsible for Microsoft Office templates and sales collateral for service lines and industry niches.* Assumes leadership role for each bid project (Project Management).* Responsible for the process of creating proposals, RFP responses and presentations, often under tight deadlines.* Writes, edits, formats, and produces low- to high-complexity proposal documents within given deadline/timeframe.* Uses project management tools and skills to manage the proposal process and builds the proposal document.* Conducts bid analyses.* Coordination cross-functionally (i.e., Commercial Operations, Business Development Project Management, Technical Teams, Finance, Senior Leadership) to obtain technical, budget and schedule information.* Assist in preparing responses to Requests for Information (RFIs), including coordination with SMEs/functional leads to prepare technical components of submissions.* Maintains content of templates for above-mentioned deliverables and sales collateral for all service lines, working with subject matter experts.* Performs timely and effective quality control (proofreading, formatting, etc.) of said deliverables and content.* Ensures library of proposals, RFP responses, sales collateral, content, and templates are kept current as messaging evolves.* Ensures proposal platform is effectively implemented and included resources are up to date.* Performs client research in CRM tool for proposal and business development (BD) purposes.* Performs quality control as necessary.**KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job completely)*** Analytical and detail oriented* Excellent written and verbal communication skills* Proven business acumen; understanding of business language and terms* Ability to handle multiple tasks and prioritize tasks* Ability to work independently and as a team player* Ability to communicate well with both internal and external customers and meet commitments and deadlines**ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions)*** Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.* A frequent volume of work and deadlines impose strain on routine basis.**#LI-Remote****Disclaimer:** The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.**Dare to go further in your career.** Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. **The work we do changes people's lives for the better.** It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. **Apply today****EEO Statement:**We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.For more information about equal employment opportunity protections, please view the Know Your Rights .**3rd Party Non-Solicitation Policy:**By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.Avantor, a Fortune 500 company, is a leading global provider of mission-critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world.
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