Junior Project Coordinator to support a PM leading two projects and be responsible for project-relat
2 weeks ago
Contract duration: November 18 - March 31st 2025 with 2 additional 1 year extensions possible. 4 days a week ON SITE in Victoria, BC.
Must Have Skills: Post-secondary education in
Business Administration
or equivalent area of study 3+ years’ experience providing
administrative support and/or project coordination
in a
corporate business
environment. Proficiency in
Microsoft 365, Adobe Acrobat, Smartsheet
and other common office software applications.
Deliverables: Supports the Project Manager and provide project support as required and process guidance to ensure compliance with accepted BCI standards. Coordinates project activities, including scheduling meetings and workshops, preparing agendas, and material distribution. Supports the project artifacts including plans and logs as necessary. Formatting support to ensure that project documentation is complete, accurate, and up to date. Provide administrative support to the project team, including managing project-related correspondence and organizing files. Provide support in contractual aspects related to the project, such as working with Procurement to development of Statement of Work, purchase orders, price quotes and other contractual materials. Supports department with scheduling meetings, coordinating boardroom bookings and reservations for external event venues. Coordinates department/branch-level training, including but not limited to working directly with training vendor, working with Technology (if required), scheduling, boardroom bookings, testing technology with training vendor, etc. Onboards new hires/contractors by ensuring new hire/contractor seating is assigned, coordinating clean up and supporting internal moves/reconfiguration, if need be, and generating first-day welcome correspondence. Provides registration support for conferences and courses for department, including but not limited to completing spend authorization, registering with the vendor and expense reconciliation/reimbursement. Provides travel coordination support for department, including but not limited to completing spend authorization, finalizing travel with employee/vendor, reviewing travel requirements and expense reconciliation/reimbursement. Assists with onboarding/extension/offboarding contractors and agency workers process and maintain up to date information on Smartsheet and filing system for tracking purposes. General upkeep of Finance department, including but not limited communication distribution, maintaining distribution lists (Outlook and MS Teams membership), and Finance SharePoint Online site. Perform other duties as assigned by the Project Manager or Executive Assistant, SVP Finance & CFO. Apply
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Victoria, Canada S.i. Systems Full timeOur Financial Services client is seeking an Junior Project Coordinator to support a PM leading two projects and be responsible for project-related administrative tasks. Contract duration: November 18 - March 31st 2025 with 2 additional 1 year extensions possible. 4 days a week ON SITE in Victoria, BC. Must Have Skills: Post-secondary education in Business...
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Victoria, British Columbia, B8P, Capital, Canada S.i. Systems Full timeOur Financial Services client is seeking an Junior Project Coordinator to support a PM leading two projects and be responsible for project-related administrative tasks.Contract duration: November 18 - March 31st 2025 with 2 additional 1 year extensions possible. 4 days a week ON SITE in Victoria, BC.Must Have Skills:Post-secondary education in Business...
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