Project Accounting Administrator

2 weeks ago

Surrey, Canada Mainland Group of Companies Full time

Position Summary We are seeking a detail‑oriented and organized Project Accounting Administrator to support our project and finance teams by ensuring accurate and timely processing of project‑related financial data. This role plays a key part in maintaining the integrity of project invoicing, processing invoices and providing administrative support for project accounting activities. Key Responsibilities Prepare, review and process project invoices in accordance with contract terms and client requirements, including statutory declarations. Monitor and track billing milestones and assist with revenue recognition processes, including preparing periodic aging reports. Arrange, collect, deposit invoice payments and communicate weekly accounts receivable (AR) status. Support month‑end and year‑end close processes including: Prepare and post GST returns to be filed and paid by the controller. Prepare and post bank reconciliation. Inter‑company reconciliations for invoices, equipment, labour, G&A, rental invoices, capital lease obligations and lease amortizations. Posting monthly trucking invoices. Collecting, depositing, tracking and communicating weekly accounts receivables. Maintain and update customer records including contact information and payment terms. Support audits and provide required documentation for project‑related inquiries. Perform general administrative duties such as data entry, document control and filing. Prepare ad‑hoc reports as required. Qualifications Education Associate or bachelor’s degree in accounting, finance, business administration or a related field preferred. Experience 2 years of experience in accounting or administrative support preferably in a project‑based or construction/engineering environment. Skills Strong understanding of accounting principles and financial documentation. Proficiency in Microsoft Excel and Dynamics 365 Business Central. Excellent organizational and time‑management skills. Strong attention to detail and accuracy. Effective communication and interpersonal skills. Ability to handle multiple tasks and meet deadlines in a fast‑paced environment. Working Conditions In‑office position with standard working hours. May require occasional extended hours during peak periods. Required Experience : Manager Key Skills Microsoft Office, Construction Experience, Microsoft Outlook, Microsoft Word, Sage, Microsoft Powerpoint, Microsoft Excel, Project Management, Sharepoint, Microsoft Project, Administrative Experience, Project Coordination Employment Type : Full-Time Department / Functional Area : Shared Services Vacancy : 1 Monthly Salary : 55000 - 70000 #J-18808-Ljbffr

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