Human Resources Assistant

* Please submit all application materials in English. *Human Resources AssistantPosition SummaryWe are seeking a highly motivated and proactive Human Resources Assistant to join our Human Resources team. The Human Resources Assistant will be based in Montreal but will be a key member of the U.S. Human Resources team and provide support to the U.S. Head of Human Resources and members of the U.S. Human Resources team.The ideal candidate will have strong problem‑solving skills, excellent communication and interpersonal skills, and the ability to juggle multiple projects at the same time. The ideal candidate must also demonstrate discretion and uphold confidentiality at all times. This opportunity would be an excellent advancement for someone with some experience in Human Resources looking to further develop their career in the field.Essential Duties and ResponsibilitiesDraft and edit employment verification lettersDesign, write, and send the US HR NewsletterManage overtime spreadsheet and create overtime reportsTrack 90‑day evaluations & evaluation status for administrative teamMaintain personnel files and HRIS systemsUpdate US Forum on Maestro (intranet)Manage Consultant Candidate Tracker / ProcessSubpoena supportVisa supportHarassment Training trackingSupport for DEI initiatives: Human Rights Campaign (HRC) and Management Leadership for Tomorrow (MLT)Turnover analysisBackground ChecksHR / Benefits Invoice ReconciliationManage Leave of Absence RequestsAssist with the updating of the US HandbookAssist with coordinating initiatives for the US Wellness ProgramMinimum QualificationsBachelor’s degree requiredMinimum of 3 years of experience as an HR Generalist, demonstrating proficiency in various HR functions including recruitment, employee relations, payroll, benefits, and / or compliance.Discreet handling of highly sensitive and confidential informationSelf‑starter mentality and ability to work well independently, as well as with a teamAbility to operate effectively in a fast‑paced environmentExceptional attention to detailExcellent verbal and written communication abilityComfort working in highly confidential, fast‑paced, high volume, high touch, high impact situations.Flexibility and ability to respond to and address ad‑hoc requests that don’t necessarily follow structure.Forward‑thinking, structured, and process‑oriented thinkerBasic proficiency with MS Office SuiteAbout Egon ZehnderEgon Zehnder is the world’s preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.We are built on a foundation that supports partnership in the truest sense of the word and aligns our interests with the interests of our clients. Our 560 consultants across 64 offices and 36 countries are former industry and functional leaders who collaborate seamlessly across geographies, industries and functions to deliver the full power of the Firm to every client, every time.We partner closely with public and private corporations, family‑owned enterprises, and non‑profit and government agencies to provide executive search, leadership solutions, CEO search and succession, board advisory, and diversity, equity & inclusion.We believe that together we can transform people, organizations and the world through leadership.Due to high volume, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. The Recruiting team at Egon Zehnder will retain your application materials and may contact you regarding future opportunities.Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit: https://www.egonzehnder.com/diversity-initiatives. #J-18808-Ljbffr