Project Coordinator

OverviewProject Coordinator role at Terrestrial Energy. The Project Coordinator, reporting to the Engineering Director, plays a pivotal role in supporting the Engineering team by managing project controls tasks, including planning, costing, scheduling, coordination, and execution of control activities to ensure project success.ResponsibilitiesGather and analyze comprehensive project data, including task durations, resource allocations, and milestone dependencies, to prepare detailed schedule and status updates (such as forecast finish dates, percentage complete, and variance analysis).Prepare in-depth project progress and variance reports, develop interactive dashboards, and generate actionable insights to inform stakeholders and support decision‑making.Contribute to the development and refinement of standardized project controls templates, procedures, and best practices to streamline project execution and ensure consistency.Support the preparation of schedule forecasts for project completion by analyzing schedule activities, calculating monthly cost accruals, and maintaining an accurate project change log.Assist in identifying potential project risks, assess impact and likelihood, and collaborate with stakeholders to develop and implement robust mitigation plans.Help track and report on resource allocation and availability, ensuring optimal utilization and early identification of bottlenecks.Maintain comprehensive project documentation, ensuring all records are current, accurately versioned, and securely stored in the project management repository.Facilitate clear and timely communication among project stakeholders, ensuring accurate dissemination of project information and alignment on objectives.Schedule and coordinate project meetings, prepare detailed agendas, capture minutes, and track action items to ensure follow‑through.Coordinate with project stakeholders to follow up on action items, monitor progress, and resolve outstanding issues.Provide hands‑on support and training to team members on project controls processes, tools, and software, fostering continuous learning and process adherence.Assist in monitoring project deliverables, perform quality checks, and verify compliance with defined standards before handover.Support coordination with vendors and subcontractors, track delivery schedules, and ensure materials and services are received on time and meet contractual specifications.Utilize advanced project management software and tools (MS Project) to support scheduling, resource management, and reporting activities.Identify opportunities for process improvement, evaluate best practices, and contribute to the implementation of streamlined project management methodologies.Core CompetenciesProject Management: Demonstrated ability to lead cross‑functional project teams, oversee project life cycles, and deliver projects on time and within budget.Communication: Proven ability to transfer complex technical information between engineering teams, executives, and clients, ensuring clarity, alignment, and stakeholder satisfaction.Critical Thinking: Develop innovative solutions, optimize project performance, and make data‑driven decisions that enhance project outcomes.Multitasking: Efficiently manage concurrent tasks across multiple projects without compromising quality or deadlines.Leadership: Inspire and guide team members toward shared goals, fostering a collaborative and high‑performance culture and ensuring the successful execution of project objectives.Planning and Organizing: Comprehensive scheduling and resource allocation to meet project milestones and budget constraints.Problem Solving: Rapidly diagnose issues, develop actionable solutions, and implement corrective actions to keep projects on track.Results Orientation: Focused on achieving measurable outcomes, driving project success, and pursuing continuous improvement.Team Player: Seamlessly collaborate with cross‑functional teams, building strong relationships and driving collective success.Flexible and Adaptable to Change: Thrive in dynamic environments, quickly adjusting plans to accommodate evolving project requirements.RequirementsPost‑secondary degree or diploma in Engineering or a related field, demonstrating a solid foundation in technical principles and analytical skills.3–5 years of work experience in project planning for complex engineering projects, showcasing the ability to manage multiple deliverables and stakeholders.Strong interpersonal skills to effectively liaise and build collaborative relationships across all levels of the organization.Proficient use of Microsoft Project, Word, Excel, and Visio for project scheduling, documentation, data analysis, and visual communication.High computer proficiency and quick adaptability to new software tools, enabling efficient workflow integration.Exceptional ability to identify root causes and devise effective resolution strategies for complex project challenges.Demonstrated flexibility to adapt plans and priorities in response to changing project deadlines and business needs.Excellent interpersonal and communication skills, both written and verbal, enabling clear and concise stakeholder engagement.AssetsProven track record of successful project planning and coordination, delivering projects on schedule and within scope.Exceptional multitasking ability to manage competing project goals and tight deadlines without compromising quality.Knowledge or experience in nuclear or large scale power projects, understanding safety regulations and industry best practices.Demonstrated experience presenting project status and recommendations to executive leadership teams, driving informed decision‑making.BenefitsExtended Healthcare Plan (Medical, Disability, Dental & Vision), plus an additional Health Spending AccountA vacation policy designed to support your work‑life balanceEAP Programs available to you and your family$500 Wellness SubsidyAnnual Performance ReviewPaid United Way Volunteer Days – A chance to give backCareer development opportunitiesPlease submit a Resume and Cover Letter. Candidates must be legally authorized to work in Canada without the need for sponsorship for employment visa status.Terrestrial Energy requires that the successful candidate be able to access and use information subject to U.S. Export Control Laws, which mandate all citizenships (including dual citizenships) be from the U.S. Department of Energy’s list of Generally Authorized Countries. Additional information can be found here: energy.gov/nnsa/10-cfr-part-810. Terrestrial Energy is an Equal Opportunity Employer – Minority / Female / Disability / Gender Identity / Sexual Orientation / Age. The company encourages applications from all qualified individuals. If you require accommodation during the application or interview process, please advise us as soon as possible. If you require technical support in a format that is accessible to you, please contact Accessibility@terrestrialenergy.com #J-18808-Ljbffr