Accounts Payable Administrator

Accounts Payable Administrator - Mississauga (Skymark) Ontario Medical Supply is a leading distributor of medical equipment, supplies, and services for healthcare organizations and home healthcare clients across Ontario. Specializing in long term care, assisted living, retirement and home health care. Ontario Medical Supply is partnered for success with Royal Drugs. Royal Drugs is a healthcare company providing specialty pharmacy, infusion therapy, and retail pharmacy services. Together, we work towards supporting optimal health outcomes and better quality of life. Join our team Purpose The Accounts Payable Administrator will handle payments, invoices, and other financial activities effectively to support the objectives and goals of the company. Details Location: Ontario Medical Supply, Mississauga (Skymark) Reports to: Accounts Payable Manager No. of Positions: 1 ATR: 4897 Type: Full time, Permanent Salary: Salaried, commensurate with experience Benefits: Yes Job Responsibilities Keep Outlook's automated invoice saving process up-to-date and address issues with IT department. Distribute vendor invoices to AP Administrators folders. Contact vendors for missing invoices. Resolve backlog of unreconciled inventory and complete PO allocation to invoices. Review & verify invoices and cheque requests for required approvals. Sort, code and batch invoices for processing. Prepare payments according to set schedules and terms. Process invoices for PO validation using Pronto. Post transactions to journals, ledgers and other records. Reconcile accounts payable transactions to vendor statements bi-weekly and monthly. Monitor accounts to ensure payments are up to date and all available discounts are earned. Research and resolve invoice discrepancies and issues with operations. Correspond with vendors and respond to inquiries in a timely manner. Assist with month end closing. Provide supporting documentation for audits. Filing and other administrative duties. Journal Entries as required. Qualifications College diploma in Accounting, Business Administration, or relevant educational background. 3-5 years Accounts Payable or general accounting experience. Strong knowledge of Microsoft Word and Outlook. Intermediate or advanced knowledge of Excel is a requirement. Knowledge of full cycle accounts payable. Knowledge of general accounting procedures and practices. Knowledge of Pronto would be an asset, however willing to train the right candidate. Proficient in data entry in very high-volume environment. SKILLS: Ability to prioritize and organize Attention to detail and accuracy Effective & professional communication skills Proven problem-solving skills Positive team player willing to accept change and support other members of the team Ability to meet tight deadlines in a high-volume environment Ability to identify proficiency in processes and drive to see change Human Resources While we thank you for your interest, only select applicants will be contacted regarding the position. Ontario Medical Supply is an inclusive and equal opportunity employer committed to providing diversity and accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. All applicants must make their requirements known when contacted. The company reserves the right to close the competition based on business need and a sufficient pool of candidates who have applied. Company OMS / Royal Drugs Location Mississauga, Ontario Opening Date Oct 10, 2025 Closing Date Open until filled / see posting Requirements Type: Full time, Permanent Description: Accounts Payable Administrator role as described Status: Active AODA Accessibility & AODA Acknowledgment Required within 30 days after job starts EO -2 Quality & Regulatory Training (Phase 2) Required within 30 days after job starts EO-1 General Orientation (Phase 1) Required within 30 days after job starts WHMIS 2015 Required within 30 days after job starts WPVH Workplace Violence and Harassment Required within 30 days after job starts #J-18808-Ljbffr