Administrative & Registrar Assistant Urban Academy

Sign up to receive updates on new employment postings. Position: Administrative & Registrar AssistantStart Date: January 12, 2026 Urban Academy staff, students and families are connected through learning, inspired by community, and empowered to contribute as we work toward our vision of truly educating for tomorrow. We value future‑focused education, belonging, the entrepreneurial spirit, and changemaking. A gender‑inclusive JK‑12 independent school, we are located in a beautiful facility in New Westminster, across the street from Braid Street Skytrain Station. We are seeking an experienced and organized Administrative & Registrar Assistant to serve as the cornerstone of our school’s administrative operations. The ideal candidate is warm, professional, and detail‑oriented – someone who thrives in a fast‑paced educational environment and enjoys supporting students, staff, and families alike. Key Responsibilities Greets and assists students, parents, staff, and visitors in a professional and friendly manner, ensuring they sign in/out and follow school security procedures. Answers and directs phone calls and emails; manages incoming and outgoing correspondence efficiently. Ensures smooth coordination between academic, admissions, and business office functions. Coordinates schedules, meetings, and appointments for school leadership. Assists with the preparation of documents for meetings, such as agendas and minutes. Helps coordinate logistics for school events and functions. Prepares and distributes school communications such as newsletters, notices, and announcements. Manages databases, student information systems (SIS), and online administrative tools. Generates and analyzes administrative reports as needed. Develops, documents, and improves administrative systems, policies, and workflows. Coordinates travel, schedules, and logistics for leadership or board meetings. Assists with new staff onboarding and maintains HR‑related administrative records. Serves as one of the first aid contacts (with training). Supports emergency preparedness drills (fire, earthquake, lockdown) and maintains related documentation. Assists the Board of Directors with policy work, meeting organization, and calendar support. Oversees the busing service; liaises between families and the bus lines; provides families with information regarding bus routes, times, and pricing; manages late buses. Other administrative duties as required. Assist the Registrar Prepares accreditation or inspection documents for the BC Ministry of Education or Independent School Associations (e.g., FISA, CAIS). Manages Ministry reporting and student records. Maintains the student information system (MySchool). Qualifications and Characteristics 3–5 years of office and administrative support. Excellent interpersonal skills and a great team player. Strong data management, administrative, and customer service skills. High attention to detail with strong prioritizing and organizational skills. Ability to communicate sensitively, tactfully, diplomatically and professionally both verbally and in writing, with staff members, students, parents and outside community members. Ability to adapt well to change. Proficiency in various computer applications and database management, including Google Suite. What We Offer Competitive Compensation: salary range of $55,000.00 to $65,000.00 based on experience and qualifications; salary is inclusive of vacation pay. Open and collaborative culture. Comprehensive health benefits package. Matching RRSP program. Newly built, inspiring campus setting. Close to Braid Sky Train Station. Urban Academy is committed to building a diverse and inclusive workforce by ensuring a barrier‑free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, Indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations that you may need to support your optimal work performance. We thank all applicants in advance for their interest; however, only shortlisted candidates will be contacted. No phone calls or drop‑ins, please. Please email your cover letter and résumé to careers@urbanacademy.ca. #J-18808-Ljbffr