Lead Coordinator, Event Management

Lead Coordinator, Event Management – University of Ottawa Join the University of Ottawa Faculty of Medicine to lead and coordinate events that engage alumni, raise community awareness, and support recruitment, fundraising, and research initiatives. This role involves planning, managing, and promoting a variety of on‑ and off‑campus events with a focus on fostering ties between strategic partners and the academic community. Job Information Job Type: Employee Duration: 12 months (contract) Number of Open Positions: 2 Department: Office of Continuing Professional Development Campus: Roger Guindon Hall Union Affiliation: SSUO Posted: 2025/11/20 Applications close: 2025/12/01 Hours per week: 35 Salary Grade: SSUO Grade 09 Salary Range: $72,437.00 – $91,502.00 Contracts: One 12‑month contract and one through July 2026 About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state‑of‑the‑art facilities and specialized institutions as they learn alongside world‑class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine worldwide for research impact in biomedical and health sciences. Responsibilities Plan and design various on‑ and off‑campus events that engage alumni, raise community awareness, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. Collaborate with clients, identify requirements and deadlines, set budgets, and coordinate all steps required to conduct the event. Manage all event logistics, including reservations, rentals, registration, invitations, catering, equipment installation, and set‑up of spaces. Supervise event operations, remain available to resolve problems, and serve as University representative and host. Supervise volunteers, caterers, and other staff by hiring, training, and coordinating their work to ensure duties are carried out to required standards. Manage budgets related to event organization, staying within limits and complying with policies, regulations, and procedures. Participate in planning and designing marketing plans to maximize stakeholder awareness and participation. Essential Qualifications College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience. Minimum five years’ experience in a similar role. Desired Qualifications Proven ability to formulate creative ideas and analyze, evaluate, and negotiate details to create a successful event. Strong interpersonal and communication skills. Excellent problem‑solving skills. Ability to work well under pressure and meet strict deadlines. Self‑reliance and good judgment. Project management experience. Experience in supervising teams and volunteers. Knowledge of budget management policies and practices. Strong organizational skills. Knowledge of computer systems and software such as Windows, Word processors, web applications, graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email. Bilingualism – French and English (spoken and written). Key Competencies Planning: Organize in time a series of actions or events to realize an objective or project; plan and organize own work and priorities in regular daily activities. Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results; be proactive and self‑starting; show availability and willingness to go above and beyond whenever possible. Client Service Orientation: Help or serve others to meet their needs; anticipate and identify needs of internal and external clients and find solutions. Teamwork and Cooperation: Cooperate and work well with other team members to reach common goals; accept and give constructive feedback; adjust own behaviour to reach team goals. Equal Opportunity Statement The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier‑free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Note: If this is a union position, the hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can find more information by visiting the union website. If this is a front‑line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid‑19 as defined in Policy 129 – Covid‑19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. #J-18808-Ljbffr