HR Coordinator

Position Title Human Resources Coordinator Job Location Clinic Support Office (West Edmonton) Job Type Full-Time Hybrid Schedule M-F 8:30 AM – 4:30 PM, occasional Evenings/Weekends may be required Number of Vacancies 1 Date Last Updated November 2025 COMPANY INFORMATION Looking to make a difference? Looking to join an incredible team? Medicentres is a growing network of professionally managed healthcare clinics dedicated to providing accessible healthcare to patients across Alberta, Saskatchewan, Manitoba, and Ontario. Regardless of your role, you will be an integral part of our customer-first team and are guaranteed to make an impact on the lives of Canadians. Medicentres is seeking to change the way healthcare is delivered in Canada by using technology to improve the patient experience. By choosing to belong at Medicentres, you will join a team of passionate, like-minded people enjoying a challenging and rewarding career in the ever-changing health care industry. It starts with you. That's a simple sentence but it says a lot. It reminds each one of us that what we do matters. JOB PURPOSE Reporting to the HR Business Partner, the HR Coordinator is responsible for recruitment and providing administrative HR support for day-to-day operations and Medicentres initiatives. PRINCIPAL RESPONSIBILITIES Recruitment Assist in the creation of job descriptions, job postings, screening candidates, and interfacing with hiring managers on the quality of candidates. Support interviews as required. Conduct background screening prior to all hires. Assisting with new hire administrative tasks. Administrative Facilitate HR processes by completing entry of new hires, departures, and employee status changes in the HRIS or applicable databases Review documentation coming into the HR department to ensure accuracy Manage employee files Prepare essential HR documents such as letters of employment, medical requests, benefits on leave letters, change of employment, and offers as required. Facilitate benefit administration for eligible employees and conduct semi-annual benefits audits. Support HR with the implementation and administration of Total Rewards initiatives across the organization including open enrollment Complete and coordinate the administration and documentation relevant to new hires, transfers, promotions and terminations, including orientation and exit interview process. Administer LMS support Support in HR projects as needed. Reporting Run Ad hoc reporting for quarterly training initiatives. Support HRBP with auditing monthly health and safety meeting minutes and workplace inspections for each clinic. Assist with Sage HRMS data entry and report preparation as needed Customer Service Act as the first point of HR contact for employees and managers with HR inquiries. Be a professional representative of HR in everyday interactions with all Medicentres Team members. KNOWLEDGE, SKILLS AND EXPERIENCE Formal education in human resources required Highly organized and has a high degree of attention to detail Strong computer skills – proficiency with various word processing, spreadsheets, database, Microsoft office Effective communication skills and a high level of professionalism and confidentiality is required Must have a basic understanding of employment law in Canada (specifically Alberta, Saskatchewan, Manitoba, Ontario) Ability to contribute to a fast-paced work environment that encourages team work & embraces change Analytical and problem-solving ability Must be able to complete tasks with a high degree of accuracy and minimal supervision CONTEXT AND ENVIRONMENT Fast paced environment, where ability to manage day to day duties essential. Must be able to adjust their schedule accordingly to work evenings and weekends on a rare basis. We appreciate your interest in working Medicentres Canada. Only those applicants selected for interviews will be contacted. Final candidates for this position will be required to undergo a security screening, including a criminal records check. To learn more about us, visit www.medicentres.com. #J-18808-Ljbffr