Operations & HR Coordinator

Location: Oakville, ON (hybrid) About the Organization At Unique Appliances, we’re redefining everyday living with thoughtfully designed, high-performance appliances that blend elegance, simplicity, and smart functionality. For more information, please visit our website: https://uniqueappliances.com/. What we Offer A key role in a fast-growing organization The opportunity to shape and optimize HR and administrative operations Collaborative, supportive team culture Competitive salary and bonus program, benefits, and growth potential A hybrid work environment About the Opportunity We are seeking a highly motivated and detail-oriented Operations & HR Coordinator to support our leadership team, manage core HR functions, and ensure smooth day-to-day operations throughout the organization. This is a hybrid, multi-functional role that requires a strategic project management approach to leadership-level administrative support, HR Generalist responsibilities, and office operations; ensuring initiatives are prioritized, tracked, and completed efficiently. Key Responsibilities Leadership & Operational Support (40%) Manage scheduling, calendar optimization, and communications for the CEO and leadership team Coordinate travel arrangements, meeting agendas, and expense tracking Assist with preparing internal reports, presentations, and project trackers Track and follow up on key action items and priorities across the organization Apply project management principles to track cross-functional initiatives, set timelines, and ensure timely completion of deliverables Proactively identify operational bottlenecks and implement solutions to improve workflow and team alignment Human Resources Coordination (35%) Lead the administrative aspects of recruitment including posting jobs, screening candidates, and interview scheduling Own onboarding and offboarding processes and documentation Maintain employee records and ensure compliance with Ontario employment standards Support benefits administration, policy updates, and employee communications Coordinate performance review cycles, professional development, and culture initiatives Use structured planning tools to manage recruitment pipelines, onboarding timelines, and performance review cycles Develop and maintain HR project trackers to ensure compliance and timely execution of HR initiatives Operations & Culture (25%) Maintain office supplies, vendor relationships, and facilities needs for the Oakville location Act as liaison with building management and service providers Maintain a welcoming, professional, and organized office environment Plan team events, employee appreciation moments, and internal meetings Support tech setup and onboarding logistics for new hires Coordinate office-related projects (e.g., vendor transitions, tech setups, culture initiatives) using a milestone-based approach Maintain a project calendar for internal events and office improvements What we are looking for Must-Haves Post‑secondary education in Administration, Human Resource Management or a related field 3–5 years in a blended Admin/HR/office coordination role or equivalent Impeccable organizational and multitasking skills Strong communication skills - written, verbal, and interpersonal High emotional intelligence and confidentiality in handling sensitive matters Demonstrated ability to manage multiple projects with competing deadlines, utilizing tools such as Monday.com and MS Planner Proficient in Microsoft Office and/or Google Workspace Comfortable working independently and managing cross‑functional needs in an entrepreneurial environment. Nice to Haves Experience in HRIS or ATS platforms (e.g., BambooHR, Breezy, Gusto) Familiarity with Ontario employment law and workplace compliance CHRP Designation or working towards Prior work in a fast‑growth or founder‑led business Basic bookkeeping or expense tracking skills Experience implementing project tracking systems or dashboards This unique blend of hard AND soft skills will be critical to help Unique bridge where we’re coming from with where we’re going. Unique is a small company with inner bigness. We’re that ideal company you read about but can’t find. If this position and our company culture get you excited, and you feel you’ll be an asset to our team, then we look forward to hearing from you Please inform us if you require any accommodation during the hiring process. Please note that only those candidates selected for an interview will be contacted. **Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas** #J-18808-Ljbffr