Program Accountant

Remote, work from home positionFull-time (35 hours/week)Salary: $70,000-$90,000 + benefitsReports to: CFOFamilySmart is a non-profit organization that has been working in BC for over 25 years to help children and young people by helping their family and other caring adults. We offer free support to parents and caregivers of children and youth facing mental health and/or substance use challenges. With lived experience at the core of everything we do, we help families feel seen, heard, and supported by offering connection, support, and practical tools when they need it most.The Purpose of the RoleThe Program Accountant ensures the financial foundation of the organization remains strong and reliable, so its mission can move forward with confidence. This role is responsible for maintaining accurate financial records, managing day-to-day accounting, payroll, and financial reporting functions with precision and care, providing clarity and accountability across the organization. By maintaining accurate records and supporting compliance, the Program Accountant helps create a stable foundation for responsible growth and values-driven decision-making.Key ResponsibilitiesAccounting & Financial ManagementMaintain the general ledger in QuickBooks, including accurate coding of transactions using classes, jobs, and chart of accountsRecord and reconcile all bank, credit card, and merchant accounts monthly using QuickBooks reconciliation toolsManage accounts payable and receivable, including vendor payments, invoicing, and aging reportsPrepare monthly financial statements and custom reports using QuickBooks (e.g., Profit & Loss by Class, Budget vs. Actual)Track restricted and unrestricted funds using QuickBooks classes and sub-accounts to ensure compliance with donor intentAssist with annual budgeting and forecasting by exporting and analyzing QuickBooks dataSupport the Senior Leadership team and CEO with financial insights and recommendationsDeferred Revenue AdministrationTrack and manage deferred revenue using QuickBooks' class and job tracking features to align income recognition with program delivery or grant milestonesSet up and maintain deferred revenue liability accounts, ensuring proper categorization of prepayments, restricted funds, or advance billingCreate and post journal entries to reclassify deferred revenue as earned income based on service completion, donor restrictions met, or time-based criteriaReconcile deferred revenue balances monthly using QuickBooks reports (e.g., Balance Sheet, Profit & Loss by Class) to ensure accuracy and audit readinessCollaborate with program and fundraising teams to align QuickBooks entries with grant agreements, donor intent, and reporting timelinesSupport budgeting and forecasting by providing visibility into deferred revenue schedules and anticipated recognition periodsPayroll AdministrationProcess semi-monthly payroll, ensuring accurate compensation, deductions, and tax filingsMaintain employee records, including new hires, terminations, and benefit enrolmentsReconcile payroll journal entries in QuickBooks with payroll reports to ensure consistency across systemsRespond to employee inquiries regarding payroll, benefits, and tax documentsEnsure compliance with federal and provincial labor laws and reporting requirements through ADP's compliance toolsGenerate payroll-related reports for budgeting, audits, and board reportingGrant Management and ReportingAssist with grant reporting and funder financial documentationGenerate monthly grant and program reportsReview to ensure consistency with terms of the relevant contractCompliance & Audit SupportFile and remit GST/HST and other required government filingsMaintain organized documentation for audit readinessSupport external audits by preparing schedules, documentation, and reconciliations directly from QuickBooksSystems & Process ImprovementCollaborate with leadership to refine financial workflowsIdentify opportunities for automation and efficiencyParticipate in the implementation of new financial and HR systemsCore Behaviours & AttributesActs with precision and accountability: Approaches financial tasks with care, accuracy, and a commitment to integrityDemonstrates reliability and follow-through: Meets deadlines consistently and communicates proactively when challenges ariseRespects confidentiality and handles sensitive information with discretionBrings clarity to complexity: Translates financial data into understandable insights for non-financial colleaguesWorks collaboratively and communicates with humility: Seeks input, shares knowledge, and supports cross-functional teamsAdapts with curiosity and composure: Embraces new systems, workflows, and feedback with a growth mindsetBalances structure with flexibility: Maintains organized processes while adjusting to evolving needs and prioritiesEducation & ExperienceDiploma, degree or certification in bookkeeping, accounting, finance, or related fieldProven experience with QuickBooks (Desktop and Online) and ADP Workforce Now or similar payroll platformStrong understanding of nonprofit accounting principles, including fund accounting and restricted revenueProficiency in Excel and financial reporting toolsExcellent attention to detail, time management, and communication skillsCan pass a criminal record searchKey Systems & ToolsQuickbooks (Desktop & Online)Microsoft Excel - AdvancedMicrosoft 365 (Word, Outlook, Teams)ADP Payworks or similar payroll providerCRA Online ServicesGoogle Workspace (Docs, Sheets, Slides, Calendar, Drive)To applyOnline application including resume & cover letter will be accepted until December 1, 2025 by visiting familysmart.ca/careersWe thank all applicants, however, only those selected for an interview will be contacted. FamilySmart is an Equal Opportunity Employer. Personnel are chosen on the basis of ability without regard to age, ancestry, colour, family status, marital status, physical or mental disability, place of origin, political belief, race, religion, sex, sexual orientation and criminal conviction unrelated to employment. #J-18808-Ljbffr