Maintenance Coordinator

Maintenance CoordinatorHalifax Harbour Bridges (HHB) operates and maintains the Angus and A. Murray MacKay Bridges facilitating over 34 million crossings annually. HHB is committed to providing safe efficient and cost-effective cross‑harbour transportation. Safety is the top priority for employees, bridges, and the public, making it a shared responsibility for all staff.Reporting to the Maintenance Manager, the Maintenance Coordinator will provide vital administrative support and coordination for the operations of the Maintenance Department. This position will operate from 465 Princess Margaret Blvd, Dartmouth, NS. The role involves managing and streamlining activities related to the maintenance and repair of all HHB assets and facilities. The position is responsible for overseeing administrative tasks associated with equipment, machinery and facility upkeep. The Maintenance Coordinator will play a crucial role in developing and maintaining organizational systems to enhance operational efficiency while ensuring compliance with applicable safety standards. The coordinator will build a strong rapport and collaborate with stakeholders, internal department staff, external contractors and consultants.Essential Duties and ResponsibilitiesEngage in close collaboration with Maintenance Supervisors, departmental personnel and third‑party consultants to promote the smooth and efficient execution of daily maintenance operations.Work in conjunction with Operations to effectively coordinate the Traffic Interruption Process.Provide comprehensive administrative support for departmental meetings including weekly traffic control meetings, preparing agendas and documenting minutes.Develop and maintain a systematic tracking and inventory management system. Generate maintenance reports and monitor key metrics to enhance operational efficiency.Work collaboratively with Maintenance supervisors to ensure all work order system action items are properly dispatched and completed.Co‑ordinate a fleet‑related maintenance tracking system with the Maintenance Supervisor.Assist with payroll processing for the maintenance department, ensuring accurate time tracking, precise overtime calculations and strict adherence to payroll deadlines.Assist in Traffic Control Support by applying traffic‑control principles to plan and schedule maintenance impacting bridge traffic.Prepare, submit and track Traffic Interruption Notifications (TINs) to ensure accuracy, compliance and timely delivery.Develop and maintain detailed schedules for closures and lane restrictions and coordinate with internal and external partners.Draft and circulate closure briefs to government and stakeholders to ensure clarity and accuracy.Liaise with Communications PMO and Engineering to align schedules, messaging and project needs.Uphold compliance with company policies and regulatory requirements.Perform any additional responsibilities as assigned.QualificationsCompletion of post‑secondary education in a related field.A minimum of 3 years of relevant experience in an administrative role.Excellent written and verbal communication skills.Proven ability to operate within a computerized maintenance management program/system with additional experience using the MS Office Suite.Strong organizational and planning skills.Experience developing a scope of activity budget for material and equipment purchases.Strong knowledge of equipment, machinery and facilities maintenance (asset).Ability to work independently and as part of a team.Demonstrated ability to coordinate and follow up with team members to ensure timely completion of deliverables.Vacancy: Hiring 1 position.Position: Permanent, Full‑time, Non‑Union. Monday – Friday, 8:00 AM – 4:00 PM (35 hours / week). Subject to change based on operational needs, with occasional overtime including weekends.Salary range: $50,178.00 – $62,723.00 per year.This position requires the incumbent to work in an office environment at HHB with minimal physical effort demands. Due to the nature of this position, mental stress may be experienced when responding to conflicting demands and varying needs dealing with issues and matters that can be complex and time‑intensive for coordinating resources, processing documents and providing status reports and work order summaries.Employment Equity StatementOur goal is to be a diverse workforce that is representative at all job levels of the communities we serve. At Halifax Harbour Bridges (HHB) we welcome applications from Indigenous People, African Nova‑Scotians and other racially visible persons, persons with disabilities and women or persons in occupations or positions where they are under‑represented. If you are a member of one of these equity groups you are encouraged to self‑identify on your electronic application.The collection of self‑identification data is a central piece of HHB’s commitment to equity, diversity and inclusion (EDI). This data provides information on the diversity of the population applying for employment with us. This information increases HHB’s capacity to monitor our progress on increasing EDI in our recruitment.How to ApplyInterested candidates may submit the Cover letter and resume and complete all pre‑screening questions by 4:00 pm Wednesday, October 15, 2025. HHB appreciates all applications; however only candidates selected for interviews will be contacted.Please visit our careers page to see more job opportunities.Key SkillsTime ManagementMicrosoft OfficeComputer SkillsManagement ExperienceMicrosoft OutlookMechanical KnowledgeCMMSOSHAMaintenanceProperty ManagementSupervising ExperienceRecruiting #J-18808-Ljbffr