Academic Office Administrator
1 month ago
WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic part-time Office Administrator who will be integral to creating a great first impression for our staff and visitors.
As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors, and visitors alike.
This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.
Why choose WSP?
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
- A Canadian success story - we're proud to wear the red and white of this beautiful country.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
What you’ll bring to WSP:
- This position requires your physical attendance at our Yellowknife office 3 days per week.
- More than 1 year of experience in reception/or standard.
- Excellent communication and interpersonal skills, and a professional way of making calls.
- Ability to be proactive and provide courteous and prompt service to our clients.
- Able to handle sensitive and confidential information.
- Be flexible and able to multitask in a team environment.
- Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
- Willingness to be First Aid/ CPR and Fire Warden trained.
What you can expect to do here:
- Welcome and direct clients and visitors in a cordial and professional manner;
- Answer phone calls through the MS Teams Platform and respond to maintenance and security requests;
- Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests;
- Monitoring logbook, issuance of visitor badges and office supplies, also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles;
- Support Facility team with service request management of remote offices;
- Maintain a clean, tidy, safe and functional reception area;
- Manage distribution and collection of mail and packages, as well as invoices and cheques;
- Maintain floor plans for employees. Use of Flowscape in certain offices;
- Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator;
- Front of house Coffee station management;
- Support the user experience of visitors, that is; WiFi, monitors, connections;
- Management of office supplies, including ordering, if applicable;
- Document in the service requests log, any walk-in complaints;
- Fire warden;
- Other assigned tasks.
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
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