Finance & Operations Coordinator

Finance & Operations Coordinator Jackman We are looking for an experienced Finance & Operations Coordinator to join our Finance team at Jackman. The role will support full-cycle accounting, reporting, forecasting, and other key financial operations. The incumbent will work closely with the VP of Finance & Strategic Governance and collaborate with cross-functional teams to deliver high-impact financial insights and controls. Key Responsibilities Finance Administration Manage the general accounting inbox and correspondence with vendors, clients and internal employees. Review vendor invoices and employee expense reports for accuracy, coding, and compliance with internal policies. Ensure timely entry of all invoices and expenses into the accounting system. Execute bi‑weekly payment runs, ensuring timely and accurate payments to vendors. Assist in preparing and reviewing client contracts as needed. Respond to inquiries from internal teams regarding invoice status, expense policies, and general financial information. Accounts Payable & Receivable (AP/AR) Perform full‑cycle accounts payable: code, process, and reconcile vendor invoices. Monitor and maintain the accounts receivable ledger, including client billing schedules and monthly invoicing (retainers, travel, and ad hoc billings). Follow up on outstanding receivables and monitor aging reports. Escalate overdue accounts when necessary and support collections process. Record customer payments and post cash receipts in a timely manner. Ensure accurate revenue cut‑off through proper month‑end accrual and deferral entries. Month‑End Reconciliation & Close Perform bank and credit card reconciliations on a monthly basis. Reconcile variable labour spend and other project‑related expenses. Prepare ad hoc reconciliations of income statement and balance sheet accounts, including suspense and clearing accounts. Assist in the full month‑end close process to ensure timely and accurate financial reporting. Reporting, Forecasting & Analysis Conduct monthly general ledger reviews and variance analysis. Prepare departmental reports with commentary for internal stakeholders. Support P&L reporting, including actuals vs. budget/forecast comparisons. Assist with ad hoc internal or external reporting requests. Support the annual budgeting process and mid‑year forecasts. Assist with year‑end review engagement including preparation of working papers and tax requirements. Assist with annual insurance renewals and compliance activities. Identify opportunities for process improvements within the finance function. Support other teams with financial information and budget tracking. HR Support Maintain and update accurate employee records, ensuring compliance with company policies and employment legislation. Provide recruitment support by scheduling interviews, managing candidate communications, and maintaining applicant tracking documentation. Coordinate onboarding activities, collecting new hire documentation, and organizing orientation logistics. Support benefits administration by processing enrolments, updates and responding to employee enquiries. Serve as a first point of contact for employees on day‑to‑day finance and operations questions, escalating more complex matters as needed. Qualifications Degree in Finance or Accounting. Actively working toward a CPA designation. 0‑2 years of experience in a finance or accounting role. Advanced Excel skills. Proven prioritization, time management, and project management skills. Team player with strong problem‑solving skills and a “can do” attitude. Strong communication skills. Experience with accounting or ERP systems (Advantage or similar). Prior knowledge of Concur, Bamboo, and Workfront is an asset. Benefits & Perks Competitive compensation including annual bonus opportunity. Benefits and perks include sabbatical, birthdays off, wellness offerings, and more. Flexible working arrangements. Internal development and training plus financial support for external opportunities. Weekly socials and awesome team events. HQ in downtown Toronto with waterfront views. Wear what you like to work…within reason. Bring your dog to work. Location & Salary Location: Toronto, Ontario, Canada Salary: CA$85,000 – CA$110,000 per year. We are an equal opportunity employer and consider all applicants for employment without discrimination. Please let us know if accommodation for the recruitment/interview process is required and we will work with you to make sure your needs are met. #J-18808-Ljbffr