Council/Committee Coordinator

4 weeks ago

WhitchurchStouffville, Canada Town of Whitchurch-Stouffville Full time

Status: Full Time, Temporary (Up to 18 months) Date Posted: October 31, 2025 Date Closing: November 14, 2025, 4:00 p.m. Number of Positions: 1 Scheduled Hours/Shifts: 35 hours per week Salary: $43.51 - $52.93 per hour Flexible Working: Yes Vacancy Reason: Temporary Replacement Working for the Town of Stouffville means being part of one of HRD Canada’s Best Places to Work. We foster a sense of belonging in a tight-knit workforce. The Town supports its employees with competitive compensation, OMERS Pension, EAP and flexible work arrangements. Join a dynamic municipal team where your expertise in legislative services and minute-taking directly supports transparent governance and community engagement. As Council/Committee Coordinator, you’ll play a pivotal role in facilitating decision-making processes, working in a fast‑paced, detail‑oriented environment. We are committed to being an equal‑opportunity employer, supporting an inclusive, barrier‑free recruitment and selection process. If contacted for an employment opportunity, please advise if you require accommodation. Position Purpose Reporting to the Manager of Legislative Services/Deputy Clerk, the Council/Committee Coordinator is responsible for assembling agendas, attending meetings, recording and preparing minutes, preparing by‑laws and follow‑up correspondences for Council, Public Planning, and Advisory Committee meetings. This position also provides legislative support to Council, staff, and the public. Qualifications and Requirements Minimum three (3) years of working experience in minute taking, preparation, and record management functions; experience with Municipal Council/Committee agenda and minutes preferred. Post‑secondary diploma or degree in Public Administration, Local Government, Legal, Business Administration or related discipline. Completion of the AMCTO Municipal Administration Program (MAP) or Parliamentary Procedures courses is an asset. Thorough knowledge of municipal and applicable provincial legislation and regulations such as the Municipal Act, Municipal Elections Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Excellent grammar, spelling, attention to detail, organizational, interpersonal, and speed‑writing skills. Ability to prioritize work and to work under pressure to meet deadlines; ability to exercise discretion and judgement particularly when handling confidential/sensitive information. Ability to deal effectively with Mayor, Members of Council, all levels of staff, various levels of government and the public in a professional manner. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, SharePoint) and Adobe. Experience with eScribe is preferred. Availability to work flexible hours and/or shifts to accommodate evening meetings and peak periods/deadlines. How to apply Please forward your resume in confidence by November 14, 2025, at 4:00 p.m., identifying Job # 2025-100-IE in the subject line to hr@townofws.ca. Please save your resume in PDF version and save the document in the following format: Full name, Position Title. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted. #J-18808-Ljbffr

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