Front Desk and Office Coordinator

Join to apply for the Front Desk and Office Coordinator role at Warrington PCI ManagementJoin to apply for the Front Desk and Office Coordinator role at Warrington PCI ManagementWarrington PCI Management provided pay rangeThis range is provided by Warrington PCI Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay rangeCA$50,000.00/yr - CA$60,000.00/yrWarrington PCI Management and PCI Developments are seeking a highly organized and customer-focused Front Desk and Office Coordinator to be the welcoming face of our head office. This full-time, in-office role (Monday to Friday) is pivotal in ensuring smooth day-to-day operations, from managing reception and coordinating office maintenance to supporting tenant services and administrative tasks. The ideal candidate will bring at least one year of administrative or receptionist experience, strong communication skills, and a proactive, service-oriented mindset to help maintain a professional and efficient office environment.For more details about this role, please read below:Front Desk and Office Coordinator | Warrington PCI Management and PCI DevelopmentsPrimary PurposeThe Front Desk and Office Coordinator provides office administration needs for the head office for Warrington PCI Management and PCI Developments. This role is the first point of contact of all visitors and general tenant inquiries and requests, therefore it is essential this individual has excellent customer service skills. The Front Desk and Office Coordinator assists the Office Manager to ensure the office space is presentable and running smoothly with working equipment and supplies.This position reports to the Office Manager and requires the individual to be in 5 days a week, Monday to Friday.Specific ResponsibilitiesThe responsibilities of this position will include, but not be limited to, the following:Front Desk:Manage the phone system and ensure the contact lists on the phone system are updated and currentWelcome visitors by greeting them, offering refreshments, and contacting the appropriate individuals in a timely mannerEnsure the reception, kitchen and boardrooms are organized and presentable throughout the dayMaintaining the reception phone and property list with any changes in portfolios and building changesCoordinating any updates on after-hour contact list with the service provider in a timely mannerCoordinate with contractors for any scheduled preventative maintenance or service request for the officeManage the pick-up for tenants, contractors and clients and other items for our managed propertiesManage courier deliveries and manage courier records for chargebackSort and distribute incoming and outgoing mail, courier packages and faxes. This includes scanning and inputting invoices that are received by mailRun monthly reports for chargebacks for printers, postage and couriersAssist the Office Manager to ensure all office equipment is in good working order and arranging for service when required.Operate the postage machine and ensure mail is sent out in a timely mannerManage the photocopier including ensuring toner supplies and keeping emails and properties up to dateCoordinate with the Office Manager to maintain the kitchens, washrooms, mailroom and printing area suppliesSupport the preparation and cleanup of boardrooms and meeting rooms for meetings, events, and catering, ensuring all spaces are properly arranged and maintained.Assist staff in booking boardrooms and meeting rooms as requiredMaintain the company general inquiries email and provide timely and appropriate response and actionLiaise and coordinate with resident managers, on-site personnel, owners, tenants and contractors as necessaryObserve and provide feedback to improve any systems or processes for the officeOffice Administration and Tenant Services:Build and maintain strong working relationships and provide best in class service with tenants, on-site personnel, contractors, vendors and owners through clear and friendly communicationAssist the Office Manager in organizing and maintaining the filing systemProcess corporate invoices in a timely and accurate mannerAssist the Office Manager with company events including conducting research, designing invitations and supporting event set up and teardown.Manage various administrative office tasks, including coordination of parking and building access.Other Responsibilities:Train staff in reception coverage duties as requiredAssist the property administration team when requiredOther projects and tasks as assigned.QualificationsTo be successful in the Front Desk and Office Coordinator position, an individual must be committed to developing, maintaining and demonstrating the following:Education and ExperienceMinimum one (1) year of receptionist or administrative experienceFluent in English, both written and verbal. Fluency in another language an assetProficient computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel and Word)Experience managing a multi-line phone system and handling a high volume of inbound callsExperience and working knowledge of Yardi Voyager, PayScan, Canva and/or AngusAnywhere is an assetAn established track record of excellent customer service and professionalismReliable attendance and punctuality is essential for this roleAttentive to client requests and ability to respond in a calm and respectful mannerConfident in greeting a range of people and dealing with various different requestsPractical judgement and decisive mannerExcellent communication skills, both written and verbalAbility to work efficiently under pressure and maintain a calm focusDetail oriented with exceptional analytical and problem-solving abilitiesPositive self-starter, self-motivated, hands-on mentality with the ability to work independently and in a team environmentA dedication to providing exceptional customer serviceExcellent organization and time management skills with the ability to complete work in a timely manner with accuracy and attention to detailAbility to cope with changes including changes in business and client needsAbility to work in a fast-pace environmentAbility to multitaskSeniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionBusiness Development and Project ManagementReferrals increase your chances of interviewing at Warrington PCI Management by 2xGet notified about new Front Desk Coordinator jobs in Vancouver, British Columbia, Canada.Richmond, British Columbia, Canada 2 days agoReceptionist (Jaguar-Land Rover Richmond)Surrey, British Columbia, Canada 9 months agoDelta, British Columbia, Canada 4 days agoSurrey, British Columbia, Canada 3 days agoBurnaby, British Columbia, Canada 5 days agoAdmitting and Administrative Clerk, Psychiatry Clinic - BC Children’s and Women’s Hospital & Health CenterRichmond, British Columbia, Canada 5 months agoSurrey, British Columbia, Canada 2 months ago2025-141; HR Assistant, Legal and EDI (Administrative Assistant/Legal Assistant)Burnaby, British Columbia, Canada 2 weeks agoRichmond, British Columbia, Canada 5 months agoAdmitting and Administrative Clerk, BC Children's & Women's Health Centre, Vancouver BCRichmond, British Columbia, Canada 2 weeks agoWe’re unlocking community knowledge in a new way. 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