Various Administrative Assistant Positions

Various Administrative Assistant Positions - Ontario region National Defence Selection process number 25-DND-EA-NAST-543826-ONT Location Borden (Ontario), Kingston (Ontario), Petawawa (Ontario), Toronto (Ontario), Trenton (Ontario), Georgian / Huron / Simcoe Region - Other locations (Ontario) Salary $61,786 to $74,180 Level AS-01, AS-02 Who can apply Persons residing in Canada, and Canadian citizens and Permanent residents abroad. Organization information For further information on the organization, please visit National Defence. Work environment The Department of National Defence (DND) is one of the largest federal government employers, offering over 70 types of civilian career opportunities. DND's role is to provide services and support to the Canadian Armed Forces (CAF) in their operations and missions at home and abroad. The civilian workforce is an essential part of the Defence Team. Your knowledge and expertise contribute to the overall mission. In this regard, the department fosters a work environment where you have opportunities to learn, to develop your talents, to progress in your career and have job satisfaction over the long-term. The Ontario region stands out for its economic vitality, cultural diversity, and varied landscapes. With its modern energy and numerous paths for growth, Ontario is an ideal place to advance your career. What do we offer? At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers, and have job satisfaction over the long-term. You’ll enjoy: A career among a dynamic and dedicated team; Opportunities for advancement; A diverse, respectful, and inclusive work environment; A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements. In line with Treasury Board Secretariat (TBS) direction, the Department of National Defence has adopted a common hybrid work model where employees work at their designated worksite at least 3 days each week, or 60% of their regular schedule. Some positions may require full-time on‑site presence. Intent of the process The Department of National Defence (DND) is entering a pivotal period of transformation and growth, driven by evolving national and global geopolitical priorities. This expansion reflects our commitment to strengthening Canada’s defence capabilities, modernizing operations, and advancing strategic initiatives. As we rise to meet these evolving challenges, DND is seeking skilled and dedicated professionals to help shape the future of Canada’s defence. Several targeted recruitment initiatives are underway to attract diverse talent across a wide range of disciplines, enhancing our ability to deliver on strategic and operational objectives. The intent of this process is to build a dynamic pool of partially or essentially qualified candidates to fill current and future vacancies across DND’s operational landscape. Successful candidates may be considered for a range of meaningful opportunities that support our evolving mandate and contribute directly to Canada’s defence and security. Conditions of employment Security clearance - Reliability, Secret, Top Secret. For some positions, candidates must be eligible to obtain and maintain a Top‑Secret security clearance. Candidates must hold Canadian citizenship to obtain this level of clearance. Strict adherence to the Department of National Defence and Canadian Forces Code of Values and Ethics, Values and Ethics Code for the Public Sector, Directive on Conflict of Interest, and Defence Administrative Orders and Directives (DAOD) 7021‑1, Conflict of Interest. Additional conditions of employment may be required depending on the position being staffed. The complete list of conditions of employment will be communicated to candidates at the time of consideration for appointment for each position being staffed. Operational Requirements Managers may establish operational requirements specific to the position being staffed. The complete list of operational requirements will be communicated to candidates at the time of consideration for appointment for each position being staffed. You need (essential for the job) Your application must clearly explain how you meet the following Education A secondary school diploma or employer‑approved alternatives. Employer‑approved alternatives: a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or an acceptable combination of education, training and/or experience. Experience Experience providing administrative support services. Administrative support services may include preparing and managing documents, coordinating schedules and meetings, maintaining records and databases, handling correspondence, or supporting day‑to‑day office operations. Competencies Demonstrating integrity and respect; Thinking things through; Working effectively with others; Showing initiative and being action‑oriented; Communication. Abilities (AS‑02 only) Ability to identify issues and develop solutions. Language requirements (essential for the job) Applied / assessed at a later date. Asset experience Experience providing administrative support to managers, such as maintaining calendars, organizing meetings, tracking a budget, or preparing correspondence. Experience making travel arrangements and preparing travel claims. Experience using advanced features of Microsoft Excel (automation, conditional formatting, PivotTables, dashboards, etc.). Experience using a resource management information system such as Defence Resource Management Information System (DRMIS). Experience using a records management system such as RDIMS. Experience using a human resource information system beyond the self‑service function, such as Oracle PeopleSoft, Human Resources Support Service (HRSS), or Guardian. Experience with data entry and manipulation in Peoplesoft version 8 or higher and Phoenix. Experience working in an HR service environment. Experience working or volunteering in a mixed civilian and military environment. Experience working in a real property environment (advanced in automating workflows, applying conditional formatting, analyzing data with PivotTables, performing what‑if analyses, creating interactive dashboards, transforming data, visualizing insights with advanced charts and maps). Asset ability Ability to supervise. Our commitment We’re committed to providing an inclusive and barrier‑free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential. Organizational needs The Department of National Defence is committed to creating a diverse and inclusive team that reflects Canada’s population. Selection may be based on qualified candidates self‑declaring as belonging to one or more of the following EE designated groups: Indigenous peoples, persons with disabilities, women, and visible minorities. Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first. We'd like to thank all those who apply. However, only the people selected for further consideration will be contacted. #J-18808-Ljbffr