Various Administrative Assistant Positions

No endorsement of any products or services is expressed or implied. Various Administrative Assistant Positions - National Capital Region National Defence Selection process number25-DND-EA-NAST-543826-NCR Salary$61,786 to $74,180 LevelAS-01, AS-02 Who can applyPersons residing in Canada, and Canadian citizens and Permanent residents abroad. Organization informationFor further information on the organization, please visitNational Defence . Work environment The Department of National Defence (DND) is one of the largest federal government employers, offering over 70 types of civilian career opportunities. DND's role is to provide services and support to the Canadian Armed Forces (CAF) in their operations and missions at home and abroad. The civilian workforce is an essential part of the Defence Team. Your knowledge and expertise contribute to the overall mission. In this regard, the department fosters a work environment where you have opportunities to learn, to develop your talents, to progress in your career and have job satisfaction over the long-term. The National Capital Region is the political and administrative heart of the country, where heritage meets modernity. Combining federal institutions, green spaces, and cultural diversity, it provides a stimulating environment for professionals. Whether you are inspired by the urban energy or the closeness to nature, this region offers a unique balance between career growth and quality of life. If you are looking for a change or looking to further your career, this process is tailored to candidates LIKE YOU to cater to the unique needs and requirements of the National Capital Region. Together, DND and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security, and stability efforts. _______________________________________________________________ What do we offer?🍁 At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers, and have job satisfaction over the long-term. You’ll enjoy: ✅ A career among a dynamic and dedicated team ✅ Opportunities for advancement ✅ A diverse, respectful, and inclusive work environment ✅ A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements _______________________________________________________________ 🏢 In line with Treasury Board Secretariat (TBS) direction, the Department of National Defence has adopted a common hybrid work model where employees work at their designated worksite at least 3 days each week, or 60% of their regular schedule. Some positions may require full-time on-site presence. _______________________________________________________________ Intent of the process The Department of National Defence (DND) is entering a pivotal period of transformation and growth, driven by evolving national and global geopolitical priorities. This expansion reflects our commitment to strengthening Canada’s defence capabilities, modernizing operations, and advancing strategic initiatives. As we rise to meet these evolving challenges, the Department of National Defence is seeking skilled and dedicated professionals to help shape the future of Canada’s defence. Several targeted recruitment initiatives are underway to attract diverse talent across a wide range of disciplines, enhancing our ability to deliver on strategic and operational objectives. The intent of this process is to build a dynamic pool of partially or essentially qualified candidates to fill current and future vacancies across DND’s operational landscape. Successful candidates may be considered for a range of meaningful opportunities that support our evolving mandate and contribute directly to Canada’s defence and security. Conditions of employment ▶ Security clearance - Reliability, Secret, Top Secret↪ Important Information: For some positions, candidates must be eligible to obtain and maintain a Top-Secret security clearance. In line with the Directive on Security Screening, candidates must hold Canadian citizenship to obtain this level of clearance. ▶ Strict adherence to the Department of National Defence and Canadian Forces Code of Values and Ethics, Values and Ethics Code for the Public Sector, Directive on Conflict of Interest, and Defence Administrative Orders and Directives (DAOD) 7021-1, Conflict of Interest.*↪ *For more information, please refer to the links at the bottom of the poster. Additional conditions of employment may be required depending on the position being staffed. The complete list of conditions of employment will be communicated to candidates at the time of consideration for appointment for each position being staffed. Operational Requirements Managers may establish operational requirements specific to the position being staffed. The complete list of operational requirements will be communicated to candidates at the time of consideration for appointment for each position being staffed. You need (essential for the job) Your application must clearly explain how you meet the following ____________________________________________________EDUCATION ▶ EDU1. A secondary school diploma or employer-approved alternativesNotes:1. The employer-approved alternatives to a secondary school diploma are:↪ A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or↪ An acceptable combination of education, training and/or experience. Candidates who already meet both of the following criteria must be accepted as meeting the secondary school diploma requirement:↪ Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; and↪ Candidates who have been appointed or deployed for an indeterminate period to a position in the AS classification. The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the secondary school diploma requirement. Candidates who were appointed or deployed on an indeterminate basis using an acceptable combination of education, training and/or experience meet the secondary school requirement for the AS classification only and must be reassessed for entry to other classifications on the basis of this alternative. 2. Acceptable experience and/or training in a field relevant to positions in the AS classification is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives. ____________________________________________________EXPERIENCE ▶ EX1. Experience providing administrative support services**Administrative support services could include: preparing and managing documents, coordinating schedules and meetings, maintaining records and databases, handling correspondence, or supporting day‑to‑day office operations Applied / assessed at a later date ____________________________________________________COMPETENCIES ▶ C1. Demonstrating integrity and respect▶ C2. Thinking things through▶ C3. Working effectively with others▶ C4. Showing initiative and being action‑oriented▶ C5. Communication ____________________________________________________ABILITIES AS‑02 only:▶ A1. Ability to identify issues and develop solutions Language requirements (essential for the job) Applied / assessed at a later date May be applied / assessed at a later date ____________________________________________________ASSET EXPERIENCE ▶ AEX1. Experience providing administrative support to managers, such as maintaining calendars, organizing meetings, tracking a budget, or preparing correspondence▶ AEX2. Experience making travel arrangements and preparing travel claims▶ AEX3. Experience using advanced* features of Microsoft Excel▶ AEX4. Experience using a resource management information system such as, but not limited to, Defence Resource Management Information System (DRMIS)▶ AEX5. Experience using a records management system, such as, but not limited to, Records, Document, and Information Management System (RDIMS)▶ AEX6. Experience using a human resource information system beyond the self‑service function, such as, but not limited to, Oracle PeopleSoft, Human Resources Support Service (HRSS), or Guardian▶ AEX7. Experience with data entry and manipulation of data in both Peoplesoft version 8 or higher and Phoenix▶ AEX8. Experience working in a human resources (HR) service environment▶ AEX9. Experience working or volunteering in a mixed civilian and military environment▶ AEX10. Experience working in a real property environment*Advanced is defined as having experience in one or more of the following functions: automating workflows with macros, applying conditional formatting, analyzing data with PivotTables, performing what‑if analyses, creating interactive dashboards, transforming data, or visualizing insights with advanced charts and maps.Note: Additional asset qualifications may be required depending on the position being staffed. Asset qualifications may also be invoked as essential qualifications. ____________________________________________________ASSET ABILITY ▶ AA1. Ability to supervise Our commitment We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential. _______________________________________________________________ ________________________________________________________________ORGANIZATIONAL NEEDS▶ The Department of National Defence is committed to creating a diverse and inclusive team that reflects Canada’s population. To achieve a representative workforce, selection may be based on qualified candidates self‑declaring as belonging to one or more of the following EE designated groups: Indigenous peoples, persons with disabilities, women, and visible minorities. We encourage you to indicate if you belong to one or more of the designated groups when you apply. ▶ As means to support our military families and linked with the Department of National Defence priorities, consideration may first be given to the spouses or common‑law partners of serving Canadian Armed Forces (CAF) members. Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first. We'd like to thank all those who apply. However, only the people selected for further consideration will be contacted. #J-18808-Ljbffr