Registration/Scheduling Clerk, Pathology and Laboratory Medicine

Registration/Scheduling Clerk, Pathology and Laboratory Medicine Join us to apply for the Registration/Scheduling Clerk, Pathology and Laboratory Medicine role at IWK Health. Company: IWK Health Req ID: 212602 Department/Program: Clinical Chemistry, NB Screening & ROT, Diagnostic Services & Maritime Medical Genetics Location: Halifax Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit Compensation: $23.3519 - $25.3918 / hour Closing Date: November 21, 2025 (Applications are accepted until 23:59 Atlantic Time) IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4,000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We proudly support our patients, families and communities and are grateful for the generous donor support we receive. Promoting an anti‑racist environment and addressing discrimination is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. We are active in our work to eliminate discrimination, but have more work to do to build trust, acknowledge our biases and reduce the barriers our diverse communities face. We welcome all interested persons who self‑identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels. Responsibilities Verifying and transferring patient info into databases and to various health forms as required. Coordinating the scanning of historical patient documentation into the existing database. Scheduling clinic appointments within set guidelines and procedures to accommodate various needs of client and staff. Coordinating appointments for patients requiring multi‑disciplinary sessions, minimizing inconvenience to client. Receiving and relaying messages via phone, e‑mail and fax. Co‑oping and mailing information to clients and doctors. Filing, maintaining and retrieving various patient charts as requested. Liaising with patients, families, visitors and staff as required. Works within a team environment to provide adequate coverage for the service. Schedule will require flexibility with days worked. Hours of Work Monday to Friday; 7.00 hr shift. Qualifications Minimum High School Diploma or GED required. Completion of a recognized business/secretarial program an asset. Previous experience in a similar role preferred. Demonstrated accurate keyboarding and data entry skills required. Testing will be conducted on short‑listed candidates and results will be factored into the candidate's overall suitability for this position. Demonstrated organizational, analytical, time‑management, interpersonal and communication skills required. Knowledge of medical terminology especially genetics is a strong asset. Familiarity with Telehealth and SMS (genetic chart management system) are strong assets. Competencies in other languages an asset. Thank you for your interest in IWK Health. Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process. This is an Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position. An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. #J-18808-Ljbffr