HR and Payroll Specialist

2 weeks ago

Calgary, Canada Vaco by Highspring Full time

HR and Payroll Specialist (US/Canadian) Base pay range: CA$65,000.00/yr - CA$80,000.00/yr Job Type: Permanent position, 5 days on-site, Calgary Alberta. Job Salary: $65,000 - $80,000 / Year We are seeking a highly skilled HR and Payroll Specialist with proven experience managing payroll and HR operations across both the United States and Canada. This role is critical to ensuring compliance with federal, state/provincial, and local regulations while supporting a seamless employee experience across borders. Payroll Administration Process biweekly/monthly payroll for U.S. and Canadian employees, ensuring accuracy and timeliness Maintain compliance with IRS, CRA, state/provincial, and local tax regulations Prepare and file statutory documents including W-2s, T4s, ROEs, and other year-end reports Reconcile payroll accounts and coordinate with Finance for audits and reporting Manage benefits deductions, garnishments, and cross-border compensation structures HR Operations Support onboarding/offboarding processes for U.S. and Canadian employees Maintain employee records in HRIS systems and ensure data accuracy across jurisdictions Advise on employment standards, labor laws, and workplace policies in both countries Coordinate benefits enrollment, leave management and employee relations issues Assist with cross-border transfers, remote work arrangements, and immigration support Compliance & Reporting Stay current on employment law changes in both countries and update policies accordingly Generate reports on headcount, turnover, compensation, and other HR metrics Ensure data privacy compliance under PIPEDA, HIPAA, and other applicable regulations Bachelor’s degree in Human Resources, Accounting, or related field 3–5 years of HR and payroll experience, with direct exposure to both U.S. and Canadian systems Strong knowledge of ADP, Ceridian Dayforce, Workday, or similar platforms Familiarity with U.S. FLSA, ACA, and Canadian ESA, CPP, EI frameworks Excellent organizational, analytical, and communication skills Experience with cross-border employment and remote workforce management Bilingual in English and French (an asset) Certification such as PCP, CPM, or CPP (U.S.) preferred What We Offer Competitive compensation and benefits Opportunities for cross-border career development Inclusive and collaborative work culture Seniority level Mid-Senior level Employment type Full-time Job function Human Resources Industries Public Safety #J-18808-Ljbffr

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