Office Coordinator

Are you a highly organized professional who thrives in a fast-paced, mission-driven environment? Do you enjoy creating order out of complexity while supporting high-level projects and people? Are you looking to join a collaborative organization where your initiative, communication, and problem-solving skills will truly make an impact?The CompanyOur client is a small national non-profit. This is a newly created role.This position has opened as part of the company's continued growth and evolving operational needs. You'll join a highly respected, purpose-driven team known for its professionalism, collaborative culture, and strong commitment to improving the lives of Canadians.Company Perks and RewardsAnnual performance incentive bonusComprehensive benefitsPaid vacation and personal/wellness daysRRSP Matching Program3 days per week in Ottawa officeOngoing learning and growth opportunitiesExtra days off in the summer.The JobAs the Office Coordinator, you will play a pivotal role in ensuring the smooth and professional operation of the Ottawa office. You will support assigned senior leaders, coordinate member meetings and engagement activities, and contribute to initiatives that strengthen internal collaboration and operational excellence.Act as the central coordination point for day-to-day office operations, maintaining a professional and organized workspaceLiaise with vendors, service providers, and building management to support the smooth functioning of the officeCoordinate logistics for internal and external meetings, events, and workshopsManage office supplies, mail, and shipping while assisting with employee onboarding and engagement initiativesProvide calendar management, travel coordination, and administrative support to senior leadershipAssist with committee scheduling, documentation distribution, and participation tracking in the organization's CRMSupport member communications and event preparation using digital tools and platformsHandle confidential information with discretion and professionalismWhat you bring to the jobYou are a polished, proactive, and adaptable professional who takes pride in organization and service excellence.Post-secondary education in Business Administration, Communications, Political Science, or a related field2+ years of experience in office operations, administrative coordination, or executive support - ideally within a not-for-profit, association, or policy-focused organization (client is flexible)Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)Experience with Canva, Trello, Mailchimp, CRM systems, or generative AI tools (such as ChatGPT or Copilot) is an assetHighly organized, detail-oriented, and able to manage multiple priorities independentlyPossess strong written and verbal communication skills and a professional, diplomatic demeanorDemonstrate sound judgment, discretion, and reliability when managing confidential mattersFamiliarity with association meeting management is an assetBilingualism (English and French) is a strong asset.Qualified job seekers are asked to apply with attention to Gregory Lienhart. Reference # 13618Expected Compensation: $60K-$65K+Bonus Existing Position Vacancy: YesI really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the roleOptions Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.