Executive Administrator
3 weeks ago
About M3 Project Solutions M3 Project Solutions is a growing consulting firm specializing in project controls, cost management, and quantity surveying services. We support clients across industrial, infrastructure, and commercial sectors by providing clarity, accountability, and rigor in planning, estimating, and execution. As we expand, we are seeking a detail-oriented and proactive Executive Administrator / Office Manager to help streamline our internal operations and support our leadership team. Key Responsibilities Travel Coordination: Arrange travel itineraries, accommodations, and logistics for staff and executives. Timesheet Coordination: Collect, review, and submit weekly employee timesheets; liaise with payroll to ensure accuracy. Expense Management: Process and track employee expense submissions, coordinate reimbursements with payroll. Accounts Receivable (AR) Follow-Up: Monitor outstanding invoices and follow up with clients to ensure timely payment. Employee Onboarding & Offboarding: Support HR processes including setup of new hires, equipment allocation, orientation, and exit coordination. Proposal & Document Preparation: Assist in drafting, formatting, and editing proposals, reports, and client communications. General Office Management: Maintain administrative systems, ensure effective communication between teams, and support leadership with ad hoc tasks. Qualifications Required Diploma or degree in Business Administration, Office Management, or related field (or equivalent experience). 3+ years of administrative, office management, or executive assistant experience (professional services or consulting environment an asset). Strong organizational and multitasking skills, with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with accounting / payroll systems (e.g., QuickBooks, Sage, ADP, or similar) is considered an asset. Strong proficiency in English (spoken and written) is required. Bilingualism (French/English) is considered a significant asset. Ability to handle confidential information with professionalism and discretion What We Offer Competitive compensation and benefits package. Opportunity to grow with a dynamic and expanding firm. Exposure to diverse projects in the energy, infrastructure, and construction industries. A collaborative culture built on clarity, accountability, and trust Duration Full time permanent Location Rothesay, NB #J-18808-Ljbffr
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Executive Administrator
3 weeks ago
Town Of Rothesay, Canada Nsbomega Full timeExecutive Administrator / Office Manager About M3 Project Solutions M3 Project Solutions is a growing consulting firm specializing in project controls, cost management, and quantity surveying services. We support clients across industrial, infrastructure, and commercial sectors by providing clarity, accountability, and rigor in planning, estimating, and...
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Executive Admin
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Town Of Rothesay, Canada Omega AS Full timeA growing consulting firm in Canada is seeking an Executive Administrator / Office Manager to streamline operations and support the leadership team. The role involves travel coordination, managing timesheets, and assisting in proposal preparation. A diploma in Business Administration with 3+ years of relevant experience is required. The position offers...
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Executive Admin
3 weeks ago
Town Of Rothesay, Canada Nsbomega Full timeA growing consulting firm in Canada is seeking an Executive Administrator / Office Manager to streamline operations and support the leadership team. The ideal candidate will have over 3 years of experience in office management, strong organizational skills, and proficiency in Microsoft Office Suite. The role involves travel coordination, timesheet...
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Town Of Middleton, Canada Venor Full timeExecutive Assistant to the President Bruce Auto Group | Permanent | Administration Venor is proud to partner with Bruce Auto Group in their search for an Executive Assistant to the President. Bruce Auto Group comes from a small place, but that hasn't stopped them from becoming one the largest auto groups in the Maritimes. For nearly 100 years, their focus...
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